Yusen Logistics Americas Inc. Looking for Payroll Specialist at Secaucus, NJ  Full Time

Position Summary

The Payroll Specialist is responsible for the accurate and timely completion of payroll processing tasks, preparation of funding, reconciliations and related reports and responding to inquiries related to payroll processes and procedures.

Essential Duties and Responsibilities

Ensure timely, accurate and proper collection, recording and transferring of employee time and payroll data including verification of the information; from a variety of systems and sources into Ultimate Software (UltiPro) for payroll processing
• Ensure all discrepancies or issues identified are investigated and followed up timely
• Ensure any unresolved discrepancies or issues identified are escalated and reported to department management for resolution of the upstream processes impacting the payroll department performance
• Assist in the preparation of accruals, journal entries, and any reconciliations required as part of monthly closing process as defined by the department management
• Maintain key department measurements as defined by the department management, including daily work log, checklists, exception log and KPI reporting
• Ensure Kronos, Service Now time keeping systems, Ultimate Software processing and other payroll functions are completed timely and in accordance with affiliate and YLA deadlines
• Assist in the preparation and distribution of payroll checks and other documents
• As required by the department management, calculate and prepare manual payroll paychecks and irregular payments only in accordance with affiliate and YLA approved processes and controls
• Assist the department management in preparation for annual and semi-annual accounting audit and JSOX testing and reviews
• Perform all job functions while adhering to YLA and affiliate’s policies, procedures, processes, JSOX and other controls
• Assist the department management in the development of best practices, identification of process improvement and implementation to minimize payroll processing errors and automate processes to improve efficiency
• Record employee information timely and accurately; this includes but is not limited to system security, direct deposit, wage garnishment, tax exemptions and other payroll relevant employee changes to maintain and update payroll records and employee database
• Review timesheets, wage computation and other information in order to detect and reconcile payroll discrepancies timely
• Assist in governmental compliance and reporting as assigned by the department management
• Prepare routine reports, compile statistical reports, statements, and summaries related to pay and benefit accounts for various affiliates and departments as required by the department management
• Serve as the first point-of-contact to address questions and issues from affiliates, employees, supervisors, and any other staff involving payroll matters
• Respond in a professional, courteous and timely manner to all inquiries into the department
• Provide assistance to management personnel and perform special projects or any other duties as assigned

Education and Experience

• High school diploma or GED equivalent required.
• Minimum of three (3) years of Payroll experience required.
• Minimum of three (3) years experience with payroll and timekeeping administration.
• Knowledge and understanding of standard payroll procedures
• Knowledge of various state labor laws
• Knowledge of various state payroll tax scenarios
• Excellent verbal and written communication skills
• Must be able to work under tight deadlines and be able to prioritize multiple conflicting priorities
• Ability to interact professionally and effectively with internal and external customers in person and over the phone
• Strong organizational and time management skills
• Ability to handle multiple tasks simultaneously while paying attention to detail
• Ability to gather and interpret data, compile information and prepare reports
• Ability to impart and manage confidential information
• Ability to verify data input and identify and correct errors

• Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Demonstrates ability to comply with YLA Core Competencies: Problem Solving & Decision Making, Accountability & Responsibility, Communication, Collaboration & Teamwork, and Customer Focus.
• Knowledge of Kronos Dimensions a plus
• Knowledge of Service Now Labor a plus
• Knowledge of UltiPro a plus

The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

Benefits

Yusen offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1^st of the month following start date
• 401k with a company match
• Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more.

Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.

About Yusen Logistics (Americas)

Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities – through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.

www.yusen-logistics.com/

Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.