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You Can Vote (YCV) is a North Carolina 501(c)(3) nonpartisan nonprofit dedicated to increasing civic literacy and participation. YCV seeks an experienced leader to serve on the organization’s leadership team as the Director of Finance and Administration. The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, planning and budgeting, human resources, administration, and IT.
The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as You Can Vote continues to build quality programs and capacity across NC. This is an exciting opportunity for a finance and operations leader to strengthen the internal capacity of a well-respected, high-impact organization.
Essential Skills:
Systems thinker
The ideal candidate will be a lifelong learner with a passion for designing solutions; someone who can look at the internal processes and recommend strategies to meet organizational needs. This person will be a problem-solver, who will understand needs and support processes to get things done, providing critical information in easily accessible and timely ways.
Effective communicator and trusted partner
We are a hybrid organization with multiple office locations. The ability to clearly communicate and collaborate with a wide range of people in-person and remotely, including board members, staff, job applicants and external partners.
The Director of Finance and Administration will possess strong listening skills and be solutions oriented. They will embody the values and mission of the organization by embracing inclusivity and open, supportive communication. They will have a collaborative spirit and treat all with respect. The ideal candidate will be an individual of unquestioned integrity, ethics; someone who can be trusted without reservation.
Strong Organizational skills
Experience and understanding of talent acquisition, Human Resources, event planning, managing organizational teams, and budgets is required. They will be familiar with management of multiple funding streams. They will be technically savvy in use of online tools and software and a strategic thinker who is able to collaborate, delegate, and ensure accountability. They will have experience anticipating organizational needs and planning for systems that work together to meet the mission.
A team-focused leader
The ideal candidate will have an eye constantly focused on the future and how to best adapt the team and organization to potential changes. Must have a demonstrated ability to quickly build trust and credibility with others.
They will be skilled at listening to and learning from others with a deep belief in fostering a transparent, empowered, and productive organizational culture. This person will recognize the importance of the commitment of staff and will foster an atmosphere of collaboration and partnership across the organization.
Key Responsibilities:
Human Resources
Manage and administer human resources and payroll services.
Manage new employee onboarding, PTO, benefits and performance management programs.
Regularly monitor personnel policies, procedures, and practices
Brief employees on benefits provisions, enroll/ un-enroll employees in plans, & respond to staff inquiries.
Payroll
Assist employees with inquiries concerning payroll
Process employee payroll and contractor pay
Maintain staff-level records
Financial Administration
Financial Record Keeping: Maintain accurate and up-to-date financial records, including accounts payable and accounts receivable.
Bank Reconciliation: Reconcile bank statements and ensure that all transactions are accounted for correctly.
Expense Tracking and Purchasing: Record and categorize all expenses, ensuring proper documentation and adherence to budget guidelines. Manage and Process New Vendors and organization-wide purchasing.
Accounts Payable: Process vendor invoices and payments in a timely manner.
Accounts Receivable: Generate invoices for grants, donations, and other sources of income. Track and follow up on outstanding payments.
Budget Monitoring: Assist in the preparation and monitoring of the annual budget in collaboration with the Treasurer and Executive Director.
Financial Reporting: Prepare financial reports for internal stakeholders, board members, and grantors as required.
Compliance: Ensure compliance with all relevant financial regulations, tax requirements, and reporting obligations for non-profit organizations.
Audit Support: Assist in the preparation and support of financial audits as necessary.
Financial Analysis: Provide financial analysis and insights to support decision-making by the leadership team.
Office Management / Administration
Acquisition and management of program materials and leased equipment
Secure locations and coordinate logistics for staff training and special events
Purchase stationery, publications, office equipment, and office supplies
Assist with special projects and other general office tasks as needed or assigned
Qualifications:
Background and at least 5 years of experience working in operations and workflow management
Proficiency in accounting software (e.g., QuickBooks), spreadsheet applications (e.g., Microsoft Excel), Google Suite and financial management tools.
Strong attention to detail and accuracy.
Knowledge of non-profit HR and financial reporting and compliance regulations.
Excellent organizational, attention to detail, and time management skills.
Excellent in-person and remote communication and interpersonal skills.
Ability to work independently and as part of a team.
Ability to work in fast-paced environments and in balance competing priorities, and work independently but with a high degree of coordination and communication.
Able to work evenings and weekends, as needed.
Ability to handle sensitive and confidential situations with diplomacy.
Valid Driver’s License
You must be willing to remain 100% non-partisan while conducting You Can Vote work and must be willing to learn and comply with all voter registration laws. This position does require travel within the region and occasionally within North Carolina.
People of color and individuals from diverse backgrounds are encouraged to apply. We do not discriminate on the basis of race, color, national origin, ethnic background, citizenship status, religion, gender, gender identity, sexual orientation, age, or disability. You will work alongside experienced community leaders and organizers in a rapidly growing, results-driven organization.
This is a contract-to-hire position. After a successful 3 month contract probationary period, this will be a Full-time regular staff position. FT employees’ benefits include healthcare, dental, vision, vacation, leave time.
