RMC Facilities Services, Inc. Looking for Administrative Assistant-Construction at Yorba Linda, CA Full Time

RMC Facilities Services, Inc. has an immediate full-time opportunity for an Administrative Assistant to join our growing team of successful and ambitious individuals. RMC Facilities Services, Inc. is a full service general contractor with over 50 years of extensive experience in the construction industry. RMC is a leading Southern California Certified Women Business Enterprise (WBE) and has become one of the most trusted providers of commercial construction, tenant improvements and facilities management services.

As Administrative Assistant you will provide administrative support for multiple supervisors on various projects. The detail-oriented candidate will provide support with duties such as answering phones, greeting visitors, data entry, filing, scanning, coordination of meetings and conferences, occasional shipment preparation, and working on special projects as needed. This role will deal with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Must be service-oriented, with a positive demeanor and can-do attitude. Independent judgment is required to plan, prioritize, and organize diversified workload. Confidentiality and discretion are required at all times.

Essential Job Responsibilities:

• Answers and screens incoming phone calls
• Greets visitors in a pleasant and professional manner
• Maintains electronic/paper filing systems
• Accepts and distributes mail and incoming packages
• Prepares occasional small shipments
• Performs physical inventory of office supplies
• Completes other related duties and special projects as assigned
• Requests and maintains insurance certificates necessary to perform work
• Contributes to team effort
• Communicates and coordinates with clients and a variety of professionals including engineers, architects, project managers and subcontractors

Qualifications/or General Requirements:

• Proficient with Microsoft Office Suite
• Strong computer skills
• Ability to learn new skills and adapt to various databases quickly
• Detail oriented and self-motivated with a strong work ethic
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Excellent verbal and written communication skills. Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner
• Multitasking and time-management skills, with the ability to prioritize tasks to adhere to deadlines
• Must be able to pass a pre-employment drug screen and background check

Additional Preferred Skills/Experience:

• Construction industry experience
• Basic accounting background
• A/P-A/R Knowledge

Compensation & Benefits:

• Compensation is dependent upon experience
• Benefits include medical, dental and vision, safe harbor 401k, vacation, sick and paid holidays

RMC Facilities Services, Inc. is an Equal Opportunity Employer.

Job Type: Full-time

Job Type: Full-time

Pay: $28.00 – $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location