Palladium Looking for Associate, Project Delivery, CATALYZE at Washington, DC  Full Time

Associate, Project Delivery, CATALYZE

About Palladium:

Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.

This Opportunity:

CATALYZE
is a $250 million 8-year program, designed to mobilize $2 billion in private
capital, especially to underfinanced social sectors (such as education) and
higher risk countries (especially low-income and post-conflict countries)
around the globe, complemented by a cross-cutting inclusion of gender-lens
investing. CATALYZE serves as a “platform of platforms” that provides services
to many missions and bureaus that “buy in” to tap the CATALYZE investment and
pay-for-results project management expertise. Our aim is for investors to explore and find commercially viable
opportunities and approaches to creating jobs, developing sustainable social
services, tightening, and rationalizing supply chains, and advancing inclusive
growth – ultimately, reducing the need for development institutions to provide
donor funding.

Palladium is seeking an Associate,
Project Delivery, to support the CATALYZE project. The Associate, Project Delivery serves as part of an Activity
Management Unit that is responsible for the management and delivery of a
specific activity buy-in, ranging from $10 Million to upwards of $50 Million
each. The Associate position supports the management of effective and efficient
financial and compliance activities to deliver work in accordance with
contractual obligations, company policies, local country settings, and client
rules and regulations. The Associate, Project Delivery, is a valued member of
the team completing a variety of tasks that are critical to high-quality project
management. This role works closely with a Manager, Project Delivery and a
Technical Director/Activity Lead.

Location:

The position is based in Palladium’s
Washington D.C. office.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have
expertise in verbal/written communication, organization, and attention to
detail, we are interested in hearing from you.

We are a learning organization and provide growth opportunities
from the start. We pride ourselves on giving you the freedom, resources,
and guidance to chart a fulfilling career!

Reporting and Supervision:

• The role reports directly to the Manager, Project Delivery
  
• Internally the role will be required to liaise closely with other staff of the CATALYZE Project, including the project delivery team, corporate business services team, Process Excellence Hub, innovative finance/economic growth subject matter experts, and other units within the Americas Regional Business Partnership
  
• Externally the role will liaise with clients, in-country Palladium staff and stakeholders, subcontractors, grantees, and suppliers
  
• The role carries a degree of autonomy with appropriate consultation
  

Primary Duties and
Responsibilities:

Project Management

• Support project start-up and closeout
  
• Serve as a liaison between the project and the Process
  Excellence Hub
  
• Contribute to the preparation and maintenance of project
  specific components of the project management manual
  
• Learn and contribute to training of project staff on company
  policies, procedures, and guidelines and client rules and regulations
  (covering for example: security, occupational health and safety, risk
  management, planning, human resource management, monitoring, reporting,
  finance, procurement, logistics, IT, communications, audit support and all
  other such implementation matters)
  
• Participate in the development, review, and tracking of
  progress against project work plans
  
• Support the development and presentation of internal and
  external reporting, (quarterly Internal Project Reviews [IPRs], project
  risk assessments, annual reviews, and client deliverables) and ensure
  these outputs are fit for purpose
  
• Ensure project issues and risks are logged, monitored, and
  updated in the issues and risk portal (aka register) and escalate risks
  and issues to corporate/project leadership
  
• Learn to review procurements, budgets, reports, and other
  documents to ensure compliance with relevant policies and procedures; may
  conduct spot checks on processes and internal controls including reviewing
  asset management procedures and updated asset registers for each project
  
• Support development of project subcontractor and grants
  management procedures compliant with both internal policies and
  procedures, and client rules and regulations
  
• Assist with internal PMU administration, including drafting
  weekly meeting agendas, tracking tasks, maintaining calendars and deadline
  reminders
  
• Work towards anticipating project needs and providing
  compliant, flexible recommendations on processes, or assigned
  responsibilities, such as suggesting adequate timelines for reviews and
  coordination between HQ and field offices, proactively handling PMU
  administrative tasks, etc
  
• Contribute to technical assistance through reviews, engaging
  in work planning and discussions with the field team, etc. to build skills
  with the goal of taking on a more senior role, such as manager, project
  delivery or a functional area
  

Contract and Client Relationship
Management

• Support the monitoring and maintenance of compliance with head/prime
  contracts
  
• Manage and support contract amendments as required
  
• Provide inputs and support to other PMU members on any client
  communication or reporting needs

Financial Management

• Support monitoring expenditure against budgets and forecasts,
  including staff costs, operating expenses and procurements; reconciles
  & reports on all advances monthly
  
• Assist with project financial and cash-flow planning, process
  monthly Funds Transfer Requests and payments for assigned projects
  
• Review cashbooks / field vouchers and ensure supporting
  documentation is complete
  
• Help coordinate service providers and process work orders and
  invoices
  
• Assist with internal financial reporting and tasks including
  accruals and reviewing client invoices
  
• Support preparation of contract action requests (i.e.,
  travel, personnel additions/changes, subcontracts, grants, budget
  realignment, etc.)
  
• Support audit processes and ensures retention of project
  records is compliant with company policy
  

Human Resource Management and
Recruitment

• Coordinate input and support from HR for recruitment and
  contracting staff and consultants
  
• Coordinate project staff recruitment and due diligence (i.e.,
  posting job descriptions, due diligence, compliance spot checks, biodata
  verification, record retention, and contract preparation and onboarding)
  
• Maintain project data on relevant systems for short-term and
  long-term staff and consultants
  
• Support the mobilization and demobilization of all
  international staff (short-term and long-term) including contracting,
  travel management, security, approvals, payments and induction
  

Business Development / Other

• Contribute to company growth by supporting well-managed
  projects, ensuring Palladium is seen positively by clients for
  consideration in future business development
  
• Participate in capture planning, providing inputs on
  implementation requirements
  
• Provide inputs to proposals and opportunity research as
  requested
  

Key Competencies Required:

• Project Management and demonstrated experience with one of
  the standard Project Management software (e.g. Microsoft Planner)
  
• Budget management and forecasting
  
• Works with respect and dignity for all colleagues and
  contributes to a cooperative team working environment
  
• Excellent written and verbal communication skills, in English
  
• Financial acumen and the ability to interpret and analyze
  financial reports
  
• Basic understanding of management including organizational
  skills and attention to detail
  
• Sound problem-solving and decision-making skills
  
• Ability to work both independently and as a part of a team
  when required
  

Professional
Expertise/Competencies Preferred:

• Experience implementing USAID-funded programs
  
• Proficiency in a second language relevant to a developing
  country context
  

Diversity, Equity & Inclusion – We welcome applications
from all sections of society and actively encourage diversity to drive
innovation, creativity, success and good practice. We positively welcome and
seek to ensure we achieve diversity in our workforce; and that all job
applicants and employees receive equal and fair treatment regardless of their
background or personal characteristics. These include: (but are not limited to)
socio-economic background, age, race, gender identity, religion, ethnicity,
sexual orientation, disability, nationality, veteran, marital or Indigenous
status.

Should you require any adjustments
or accommodations to be made due to a disability or you are a neurodivergent
individual or any other circumstance, please email our team at [email protected].

Safeguarding – We define Safeguarding as “the preventative action
taken by Palladium to protect our people, clients and the communities we work
with from harm”. We are committed to ensuring that all children and adults who
come into contact with Palladium are treated with respect and are free from
abuse. All successful candidates will be subject to an enhanced selection
process including safeguarding-focused interviews and a rigorous due diligence
process.