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Are you a senior Programme Manager and leader with broad experience in strategic resource management and business planning? If so, this position offers you a unique opportunity to support the NATO Alliance at its Warfare Development Command.
Post Context
ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines.
The Resources and Management (RM) Directorate acts on behalf of SACT on all internal management and resource-related issues. It monitors the coherency of ACT plans to ensure that ACT remains an effective and efficient organization and improves continuously.
The Strategy Management Branch is responsible for the cross-functional coherence of ACT’s Programme of Work (PoW). In the wider NATO context, the Branch is the POC for the integrated objective-based midterm planning. It is also the POC for management and governance modernisation within the Alliance. These responsibilities translate into two broad areas of activity: Resource Planning and Policies, including Resource Reform, and Internal Management coherence, performance analysis, and management in support of the ACT executive boards, organisational development, and portfolio, programme and project (P3) management activities.
The incumbent supports the Branch Head Strategic Management in ensuring that ACT’s activity in Policy, Planning, Programming, Prioritization and Internal Management is fully integrated and executed in accordance with the Commander’s Intent and strategy.
Reports to: – Branch Head (Strategy Management)
Principal Duties:
He/She will:
a. Deputise, as required, for the Branch Head dealing with all Strategic Management issues in their absence.
b. Obtain Direction and Guidance (D&G) from the chain of command on ACT’s aims for the following 5-year planning period in order to supervise the coordination of Directorate inputs to and the subsequent development of SACT’s Medium-Term Military Plan, liaising with the CAG to ensure the draft plan reflects the Commander’s direction.
c. Oversee ACT strategic management policy development and changes to ACT’s management processes.
d. Supervise the coordination of the Commander’s FOGO Offsite administrative arrangements and meeting content.
e. Liaise with the other Budget Holders (BHs), IS and National representatives to inform the process for the development and approval of the Medium-Term Military Plan (MTMP) and BHs’ input to the MC Advice for the Medium-Term Resource Plan (MTRP) in support of development of the MTRP.
f. Lead in all aspects of Strategic Planning input to the ACT Programme to ensure clarity of input and adherence to SACT’s intent and with the Warfare Development Plan D&G and timelines.
g. Monitor NATO policy documentation and associated changes to ensure ACT planning compliance.
h. Supervise the overall construction of the ACT input to the BHs’ input to the MC Advice for the Medium-Term Resource Plan (MTRP), taking inputs from the coordinators in the Resource areas and ensuring commonality with other NMAs and coherence with the MC and RPPB guidance.
i. Represent ACT at MCWG (DP&C) and MCWG (L&R), as required, to facilitate the approval, endorsement or notification as appropriate of the MTMP and BHs’ input to the MC Advice for the Medium-Term Resource Plan (MTRP).
j. Monitor RPPB agendas and meeting outcomes to ensure that STRE staff are provided with timely inputs and that where appropriate DCOS RM is provided with integrated responses and proposed LTTs for ACT.
k. Facilitate the ACT elements of the BHs’ NCSEP prioritization process.
l. Provide and supervise the mechanism for a programme planning feedback loop to the COS and DCOS’.
m. Co-ordinate the ACT input to revisions of NATO’s Military Strategy and represent ACT at the MCWG(SPC).
n. Support the development of the ACT Annual Report to ensure consistency with the MTMP and MTRP and that it reflects the outcomes and risk/issues encountered in the delivery of the ACT programme of work and higher tasking.
o. Oversee the preparation of ACT’s inputs for all Alliance Resource Reform issues, liaising as necessary with the IS and IMS to ensure ACT remains fully engaged and a proactive proponent of resource reform.
p. Support BUDFIN in the preparation and presentation of the ACT Budget proposal.
q. Assist with all aspects of strategic management, planning and resources management as required by the Branch Head.
Professional Experience
Essential Qualifications
a) University Degree in management information systems, accounting, economics, finance, business administration, public administration, operations research, project management or related discipline and 6 years post related experience.
b) A minimum of 7 years’ experience in the development of Business based Plans and Programmes.
c) Experience of developing plans and prioritization in a large, preferably multi-national, organization.
d) At least 4 years’ recent direct supervisory experience within a resource planning environment.
e) Knowledge of current technology and business management systems theory.
f) Very good oral and written communications skills.
Language
English – SLP 4343 – (Listening, Speaking, Reading and Writing)
Desirable Qualifications
1. Understanding of the principles of knowledge management as a management technique to enable organisation development in the knowledge economy.
2. Thorough knowledge and understanding of NATO processes at the Strategic and Political/Military level.
3. Previous staff experience in commercial, joint and/or multi-national HQ.
B. Education/Training
Master’s degree in business administration (MBA) or equivalent with specialized training in organizational performance measurement systems.
Attributes/Competencies
Personal Attributes:
a) He/she must be able to think broadly in a strategic manner and have mature judgment. The individual must have the ability to be able to adapt quickly to change, often working under pressure. The individual must possess the tact in order to be able to coordinate effectively with officers and members of differing NATO countries. The individual must be flexible enough to be able to work outside normal working hours, when the job requires. Lastly, the individual must be able to travel to various NATO countries for meetings and other gatherings, as the mission necessitates. Must be able to think broadly in a strategic manner and have mature judgment. He/she must have the ability to be able to adapt quickly to change, often working under pressure.
b) He/she must be methodical and organized, with an eye for detail. The post-holder must possess the tact in order to be able to coordinate and communicate effectively with officers and members of different NATO countries. The individual must be flexible enough to be able to work outside normal working hours, when the job requires.
c) He/she This post will be responsible for the preparation and implementation of ACT’s annual programme, as well as the production and execution of the ACT Management Plan. This position will directly implement ACT’s objectives by structuring each annual programme so that ACT’s objectives are the driving force. Post-holder significantly contributes and has direct impact of the command through development of Command objectives, Directorate objectives and sub command objectives with linkage to project work (Plans and Programmes). Also receives guidance directly from up to 17 Flag and General officers in the development of these objectives.
Security Clearance
The successful applicant will be required to apply for and receive a NATO Secret Security Clearance prior to final confirmation of contract and commencement of employment.
Work Environment
He/she will be required to work in a normal office environment.
Contract
Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three-year definite duration contract.
Notes for Candidates
The HQ SACT web site gives full details on the eligibility criteria and application processes to be adopted by all candidates. However, candidates should particularly note:
· When completing the application form using NATO Talent Acquisition Platform, you are able to add attachments. Only attachments specifically asked for as part of the application process will be considered. All applications must include an uploaded a copy of the qualification/certificate covering the highest level of education required by the job description. If this certificate is not in one of the official NATO languages, you should include a translation into English or French. If you are unable to upload this certificate, you must provide an explanation as to why this is the case in your application, for example, “I am deployed, and my certificates are in storage”.
· Please answer each of the pre-screening questions completely in English. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc.” are not acceptable; this is a cause of immediate rejection of the application.
· Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application.
The HQ SACT web site gives details on the eligibility criteria and application processes to be adopted by all candidates.
The candidature of NATO redundant staff at grade A4/G20 will be considered with priority.
This vacancy will close on 5 November 2023 @ 17:59hrs (Eastern)/11:59hrs (CET).
Notes for NATO Civilian Human Resources Managers
If you have qualified redundant staff at grade A-4/G20, please advise the HQ SACT Civilian HR Manager no later than the closing date.
For any queries, please contact the HQ SACT Recruitment Team at ***************@act.nato.int
