https://amzn.to/44P6GXZ
PRINCIPAL DUTIES AND RESPONSIBILITIES:
– Respond promptly to email and phone correspondence with collaborating schools, key stakeholders, and vendors.
– Ongoing and proactive communication with research participants and school stakeholders to maintain engagement and
retention.
– Schedule meetings, facilitator trainings, and study visits; send out confirmation/reminder letter in advance of
appointments.
– Communicate with advisory board members.
– Assist with study visits and monitor research activities to be completed by study participants.
– Assist in the development and completion of grant proposals and other funding applications.
– Type correspondence, manuscripts, meeting minutes, and documents that may require complex formatting. Compose
routine correspondence. Prepare and distribute materials for meetings and committees.
– Orient new staff as appropriate.
– Refer issues and concerns raised by participants and school stakeholders to PI.
– Assist the PI, Grant Administrator, and Project Manager in the preparation of budgets and allocating of expenses.
– Maintain, edit, and update the laboratory web page.
– Prepare materials for use in the PI’s presentations at leadership and staff meetings, scientific meetings, advisory and
consulting boards and other events. Proofread and edit manuscripts, abstracts, reports and correspondence for the PI.
– Support routine financial management of the project by preparing purchase orders, processing the PI’s reimbursements
and vendor invoice payments, monitoring and reconciling event budgets, and processing check requests.
– Identify publications, websites, and other venues for newsworthy articles and/or presentations regarding the
laboratory’s research.
May provide other clerical duties as time permits.SKILLS AND COMPETENCIES REQUIRED:
– Excellent organizational and communication skills; must possess a professional demeanor and a strong commitment to
confidentiality
– Excellent attention to detail
– Excellent computer skills (i.e. Microsoft Office, Excel and Access)
– Dependability and responsibility
– Punctuality and excellent time management skills
– Strong initiative, self-motivated, and able to work with minimal supervision
– Ability to update schedules and calendars of staff
– Ability to work independently as well as in a group
– Ability to efficiently multi-task
– Ability to handle sensitive/confidential information
– Able to learn addition computer applications quickly
– Ability to handle sensitive/confidential information
– Independent judgment and problem-solving skills
– Bilingual in English and Spanish, or English and Portuguese preferred.
EDUCATION:
Minimum required: High School Diploma, GED, or equivalent.
EXPERIENCE:
1-2 years working experience, preferably involving administrative responsibilities or in a research setting.
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