Gateway Technical College Looking for Administrative Assistant, Institutional Effectiveness at Kenosha, WI  Full Time

The Administrative Assistant Institutional Effectiveness provides confidential administrative support to the vice president, provides office and project management and performs a wide variety of administrative support functions for the Institutional Effectiveness Division. The Administrative Assistant is responsible for the smooth and effective operation of the IE office.

1. Provides confidential administrative and day-to-day operational support to the vice president; open and sort mail, prepare documents for signature, answer phones, relay messages, maintain records, and manage vice president’s calendar.
2. Create and manage the flow of electronic documents, forms, contracts/letters of employment and payments related to various Institutional Effectiveness departments.
3. Use college software platforms to manage supply purchases, travel reimbursements, letters of employment, course section assignments, and other essential processes.
4. Assist the Employee Learning department in maintaining the Red Hawk Tech database, planning events, distributing learning materials, and other administrative tasks.
5. Maintain membership records, meeting calendar, and repository of official minutes from program advisory committees. Submit program advisory committee minutes to the WTCS office.
6. Manage the faculty course evaluation process each semester from assignment of sections through collection and submission of data and retrieval and distribution of results.
7. Manage all functions and processes of the Gateway Strengths Portal, support the meetings and activities of the Strengths…Every Day Steering Committee, and perform other administrative tasks required to support employee strengths development activities.
8. Make meeting arrangements and take minutes of key committees, including the District Curriculum Committee and Student Learning Assessment Committee.
9. Maintain intranet pages for the Institutional Effectiveness departments and projects and produce the divisional newsletter..
10. Act as central contact and liaison for the Institutional Effectiveness division. Assume responsibility for routine matters in the absence of supervisor and communicate action taken to supervisor.
11. Analyze efficiency and effectiveness of processes and make recommendations for continuous improvement.
12. Participate in department and divisional meetings and serve on committees and workgroups as needed.
13. Complete other tasks and projects as assigned by the supervisor.

Please note the above is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job with or without notice.

Required:

• A combination of educational credentials and professional experience relevant to the position

• Proficiency with Google Suite applications, specifically, Google Docs, Sheets, Slides, and Forms.

• Excellent written and oral communication skills

• Excellent customer service and interpersonal relationship skills

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.

DIVISION/LOCATION: Institutional Effectiveness/Kenosha

COMP GRADE: 27

FLSA DESIGNATION: Non-Exempt

CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend business needs
  

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Gateway will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact Office for Equal Opportunity and Civil Rights at 262.564.3062 (Wisconsin Relay System: 711) or [email protected] for assistance. Women, veterans, and minorities are encouraged to apply.