Cbus Property Looking for Operations and Office Manager at Sydney, New South Wales, Australia Full Time

About the Role

Cbus Property has an exciting opportunity for a highly skilled Operations & Office Manager to join our Sydney team, to provide high level executive, administrative and office support to our NSW office. The Operations & Office Manager will act as a trusted partner and will play an important role in supporting our People Experience team to foster an inclusive, positive workplace culture in the NSW office.

The role requires a skilled professional with strong communication skills, the ability to engage effectively with Board members, and our customers. The successful candidate will be highly motivated, able to work both in a small team and self-manage and be willing to take on a diverse range of responsibilities.

About Us

Cbus Property is a wholly owned subsidiary of Cbus, the industry superannuation fund for the construction, building and allied industries with funds under management exceeding $73 billion at 31 December 2022.

Cbus Property has responsibility for the strategic performance and management of all aspects of the Cbus direct property investment business, including major investments and developments in the commercial and residential sectors. The property portfolio currently exceeds $6.0 billion, with a further $5.0 billion of development work ‘in hand’, making Cbus Property one of Australia’s leading integrated property investors.

Key Responsibilities

• Assist the NSW Team with day-to-day operations and administration.
• Manage calendars for Senior Leaders, including scheduling meetings, appointments, and travel arrangements.
• Support the People Experience team to develop and deliver the People strategy and initiatives to help drive an inclusive and innovative culture.
• Provide support for the preparation and coordination of submissions/reports and presentations including proofreading and formatting documents.
• Set up detailed meeting schedules for PCG meetings, Bi-Monthly Development Team Meetings including meeting dates and report deadlines, preparation of agenda, minutes and if needed presentation/s for all the above.
• Preparation and sending of Board report and PCG reports including sending deadline reminders.
• Maintain confidential and sensitive information with the utmost discretion and professionalism.
• Management of all NSW travel and accommodation, including support to Executive team in relation to travel matters.
• Manage files, records and databases, ensuring efficient organisation and ease of retrieval of information and oversee archiving processes.
• Oversee general office operations, including ordering office supplies, coordinating equipment maintenance.
• Ensure a clean, organised and professional office environment.
• Ensure a safe working environment for the Sydney office and take a proactive approach to the identification and management of risks and hazards.
• Assist with other office details as required.

Communication and Stakeholder Management

• Act as the primary point of contact for internal and external stakeholders for the NSW office.
• Build and maintain effective relationships with key stakeholders, internal and external.
• Liaise with other Cbus Property offices, departments, executives, Board members, building management, customers and vendors on behalf of the Sydney office.
• Assist in the coordination of events and functions, including arranging catering, venue setups, creation and distribution of invitations and RSVPs.
• Represent Cbus Property in a professional and courteous manner at all times.

What we are looking for

• Proven experience as an Executive Assistant/Office Manager or a similar administrative role supporting senior level management.
• Previous experience supporting delivery of People and Culture strategies and initiatives would be highly regarded.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organisation and a diverse range of external stakeholders.
• High level of integrity and ability to work within a commercially sensitive environment and handle confidential information with discretion.
• Proficient in a variety of technologies, including Microsoft Office suite, SharePoint, email and calendar tools.
• Excellent attention to detail and accuracy in work.
• Be agile, responsive and enjoy the challenge of supporting a busy team.
• Strong problem solving and decision-making abilities.
• Flexible and adaptable to accommodate changing priorities and deadlines and be willing to work extended hours on occasion to support events and critical deadlines.
• Ability to work independently, as well as cooperatively and as a member of a team;
• Professional demeanour and ability to represent Cbus Property positively
• Ability to accept responsibility at both an individual and team level
• Ability and willingness to work within and promote a team environment.
• Demonstrate Initiative and be self-motivated;
• Ability to manage conflict, customer and operational issues logically and objectively.
• Professional ethics and integrity.

What we offer

At Cbus Property we empower our people through an authentic culture of flexibility, diversity and inclusion. Our employees have access to an annual professional development allowance, wellbeing allowance, healthy onsite snacks, social events, salary packaging (vehicle) and an annual whole company offsite. Staff are also eligible for an annual bonus, based on company and individual performance.

How to Apply

Please submit your CV and cover letter via LinkedIn or email to [email protected] by 3 July

Applicants must have permission to work in Australia

Cbus Property is committed to creating a diverse environment and is proud to be an equal opportunity employer