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As a Front Office Assistant, you will be the first point of contact for our clients and visitors. Your primary responsibilities will include greeting and assisting guests, answering phone calls, and providing administrative support to various departments within the organization. You will play a crucial role in ensuring our office runs smoothly and efficiently.
Key Responsibilities
- Front Desk Operations:
- Welcome and assist clients, visitors, and employees in a courteous and professional manner.
- Manage the front desk, ensuring a neat and organized appearance.
- Monitor and manage access to the building.
- Telephone and Email Handling:
- Answer and direct incoming phone calls and emails to the appropriate personnel.
- Maintain a detailed phone and visitor log.
- Administrative Support:
- Assist with various administrative tasks, such as photocopying, filing, data entry, and report generation.
- Coordinate meetings, book conference rooms, and prepare necessary materials.
- Mail and Package Handling:
- Sort and distribute incoming and outgoing mail and packages.
- Maintain accurate records of mail and package deliveries.
Qualifications
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Strong communication and interpersonal skills.
- Proficiency in using office software (e.g., Microsoft Office Suite).
- Ability to multitask and work efficiently in a fast-paced environment.
- Excellent organizational and time management skills.
- Attention to detail and a high level of professionalism.
