https://amzn.to/44P6GXZ
353200
Duluth
Finance
Full-Time
Regular
7222FG
Civil Service
This is a 12 month, 40 hour per week, benefits eligible, Civil Service position.
Job Code 7222FG
The Financial Manager, UMD Stores is responsible for the financial reporting, financial analysis, financial processes in support of the UMD Stores.
Key Accountabilities: Preparation of financial statements, account reconciliation, accounting and cash-room staff supervision, and system support. They serve as a backup for many back-office functions including systems, A/P, A/R, Cash room, and receiving.
Key Responsibilities
Financial Reporting – 40%
* Prepare financial statements for UMD Stores using information from the inventory management system {MBS) and EFS. This includes analyzing EFS general ledger activity, preparing journal entries to record all activity into the MBS general ledger and reconciling between EFS and the MBS general ledger.
* Reconcile balance sheet and expense accounts monthly. Monitor fund balance for department.
* Coordinate the year-end closing processes. Work with buyers to obtain necessary information to reconcile physical inventory to financial records at the end of each fiscal year.
* Maintain the integrity of accounting system and chart of accounts for MBS GL.
* Interpret and apply University policies and procedures. Make recommendations for new or revised procedures for UMDStores.
* Manage workflow to ensure deadlines are met.
* Oversee Print Shop financial activity, including financial summaries, budget entry and invoice processing. Coordinate year-end inventory, maintain SKUs, receive purchases in MBS and work with Print Shop staff resolving issues that arise.
Financial Analysis – 20%:
* Analyze data and provide relevant information as needed to the Department Director and bookstore management team.
* Calculate financial impact of economic variances {i.e., changes in enrollment, etc.).
* Review and analyze statistical and historical data to assist store director with developing the annual budget. Enter the budget in EFS including position budgeting for payroll.
* Identify/explain year-to-year variances in financial statements.
Systems – 20%:
* Merchant Manager for UMD Stores for the Payment Card Industry Data Security Standard {PCI DSS}. Complete the annual SAQ and provide required University documents to Campus Guard. Ensure all store employees are properly trained in handling credit cards.
* Create file to upload department charges to EFS twice a month and work with departments to resolve any chart field string budget errors.
* Coordinate direct digital charges to student accounts to include file verification, record revenue and research discrepancies.
* Annual verification and on-going maintenance of the Approved Purchaser list for department purchases.
* Identify and resolve system problems associated with POS transactions, cash operations {UCard and credit card issues) and inventory. Reconcile computer class activity in MBS.
* Coordinate annual physical inventory to include creating inventory calendar, update inventory maps, provide pre inventory training, update procedures, review product location, determine counting assignments and making system count edits.
* Review and process inventory adjustments, merchandise write-offs and price change confirmations submitted by buyers.
* Verify daily UCard charges posted to PeopleSoft.
* Backup for Systems Manager to resolve daily sales posting errors.
* Point of contact for POS issues related to inactive UCards.
* Backup for UMD Stores system receiving in MBS.
* Manage the integration of new programs in the store’s system through thorough preparation, training, implementation, and problem solving.
* Work with software provider (MBS) to implement new modules and gateways and to resolve issues that arise.
Supervision – 10%:
* Supervise accounting support staff (accounts payable and cash room) to include prioritize, assign, and review work; conduct performance evaluations; ensure staff is trained and follow policies and procedures; maintain a healthy and safe working environment; and make hiring, termination, and disciplinary decisions.
* Work with A/P clerk to resolve any system entry/vendor issues.
* Oversee cash room functions, modifying procedures to adapt to changes in the store’s operations. Ensure deposits and reports are completed in a timely manner and approve all deposits. Coordinate annual audits of the funds in the cash room vault.
* Work with A/R clerk to monitor outstanding accounts, attempt collection and write-off accounts when necessary.
Other Accounting Duties – 10%:
* Backup document approver for department.
* Reconcile CPS warranty sale activity and provide warranty information to Tech Check.
* Create requisitions in PeopleSoft (standard and blanket) for store use purchases, receive items and submit invoices for payment.
* Gift card administrator, monitor gift card liability and resolve problems that occur with software provider {SVS).
* Prepare ICBA survey annually.
* Complete preparations for periodic internal audits, which include the review of internal controls; preparation of schedules; compiling of work papers; and responding to auditor’s inquiries.
* Other duties as assigned.
Supervisory Responsibilities
* This position has direct supervision of the cash room and accounts specialist associates.
Minimum Qualifications:
* BA/BS degree plus two (2) years of experience or a combination of related education and work experience to equal at least six (6) years.
Knowledge, Skills & Abilities
* Ability to lead by example, make sound decisions, act on ideas, and demonstrate professionalism.
* Excellent Financial and system aptitude
* Excellent interpersonal and communication skills
* Diligence and the ability to persevere in the face of resistance or setbacks.
* Growth mindset
Physical/Other Requirements
* Work varied hours/days as business dictates
* Fluent with MS-Office, PeopleSoft, and/or other financial systems
UMD’s Office of Student Life helps students to succeed in their academic work, make progress toward completion of their degrees, prepare for lifelong learning, and continue on after graduation to successful and rewarding careers. http://www.d.umn.edu/student-life/
In support of the University mission, UMD Stores offers quality products and services to the campus and community while providing exceptional customer service as self-supporting units of Student Life. http://umdstores.com/home.aspx
Working at the University
At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Please visit the for more information regarding benefits.
Applications will be reviewed beginning January 15, 2023
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.
To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).
**Please be aware that you must show the experience and detailed work history information on your application or resume in order to have your application referred to the hiring department and for background check purposes.
Please Note: If you have started receiving retirement annuity payments from the Minnesota State Retirement System (MSRS) or Public Employees Retirement Association (PERA) your eligibility for this position may be impacted. Please contact U of M Benefits at 1-800-756-2363 for any eligibility limitations.
***Smoking and chewing tobacco and the use of electronic cigarettes is prohibited on all UMD property, including indoor facilities, campus grounds and University vehicles.***
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:
University of Minnesota, Duluth (UMD)
The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report’s “America’s Best Colleges” issue.
Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD’s many research institutes and labs.
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