University of Louisville Looking for Unit Specialist II – Master Educator Program/Military Initiatives – College of Education and Human Development – R103087 at Louisville, KY Full Time

Department:

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R103087

Minimum Requirements:

Bachelor’s degree in business or related field and four years of related experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 5 (Salary)

Position Description:

The Department of Educational Leadership, Evaluation, & Organizational Development in the University of Louisville’s College of Education and Human Development seeks a full-time Program Coordinator with high capacity to effectively support, promote, advance project effort of curricular and co-curricular learning of military and other adults. This role is externally funded and involves partnering with the U.S. Army to educate Instructors and Professors of Military Science in ROTC programs nationwide. The program operates in an executive format with on-campus or virtual sessions. The candidate will be on campus daily during face-to-face instruction, and potentially at Ft. Knox if needed. Flexible hours, including evenings and weekends, may be required.

Responsibilities include coordinating program activities, collaborating with stakeholders, supporting students’ progress, managing marketing and communications, maintaining the program’s website, and organizing events. The Program Coordinator will also facilitate admissions, provide student success programming, and coordinate the writing center’s operations.

Essential Duties and Responsibilities

Program Coordination and Operations

• Assist program leadership (Program Director, Assistant Program Director, Program Manager) in coordinating all program activities.
• Collaborate with staff, faculty, administrators, and military personnel effectively.
• Provide support for military students and adult learners in curricular and co-curricular programming.
• Support educational partnership with the United States Army in educating Instructors and Professors of Military Science in ROTC programs.
• Coordinate marketing, communications, and website maintenance in collaboration with Education Resource & Technology Center.
• Facilitate admissions process for military-related programs, helping prospective students access and complete needed materials.
• Coordinate and support meetings, travel, and events including VIPs, Orientations, Campus Visits, and Closing Ceremonies.
• Serve as a student success coach, educating students about University resources for success.
• Coordinate operations of the writing center including communications with professors.
• Support students in specialized military programs as they progress through courses and to graduation.
• Serve as a liaison between past/current students and University offices.

Event Planning and Coordination

• Coordinate and participate in activities related to the three phases of the program (planning, residential, and field experience) in at least two operational cycles per year.
• Manage special events, meals, space requests, and reservations on campus and off-campus (including Ft. Knox).
• Oversee academic workshops, develop student support-related materials, and coordinate the Boots to Books program.
• Coordinate purchases using procurement card, working with travel services, and processing through procurement or vendor services.
• Coordinate advising and facilitate success of all students, with special attention to those admitted conditionally.
• Staff and/or coordinate meetings, trips, or events for military initiatives.
• Process receipts, post billing following events, and track transactions.

Data and Records Management

• Assist with data and records management, including student records, invoices, receipts, and programmatic materials.
• Report semesterly data on student and alumni status for various audiences.
• Maintain high degrees of confidentiality and privacy obligations.

Additional Responsibilities

• Assist with other military initiatives on an as-needed basis.
• Collaborate to bring vision and creativity to working with new populations of students in the department.

Preferred Qualifications

• Master’s degree in higher education administration or a related field
• Ability to provide tutoring, writing consultation, and success coaching to students
• Knowledge of and experience with Peoplesoft
• Knowledge of and experience with advanced spreadsheets and formulas in Excel
• Experience with educational technology and online learning

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 – Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.