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Job Description
#CA-SS
The incumbent is a key contact person for 6-8 Surgeons the Trauma Division and is responsible to manage the daily functions that include, calendaring, coordinating travel, CV/dossier updates, support for merits, promotions, appraisals, accounting, purchasing, fundraising, grant proposal preparation, manuscripts, conferences, lectures, and other clinical activities as needed. This position is also responsible for coordinating and managing multiple complex division conferences, and trauma CQI. Will also be responsible to communicate with several national and international agencies and associations on behalf of Surgery Faculty.
Apply By Date
10/30/2023
Minimum Qualifications
* Experience to research, extract, compile, elicit, and summarize information from a variety of sources to prepare reports and information clearly and concisely.
* Experience managing complex calendars and schedules; coordinating large complex meetings and conferences.
* Editing and writing skills to initiate, compose, word process, format, proofread, and carefully edit various professional business documents and correspondence.
* Strong organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions.
* Excellent interpersonal and communication skills to communicate in a pleasant, tactful and effective manner, both orally and in writing, and to handle difficult, sensitive and/or confidential issues with diverse groups of individuals.
* Advanced computer skills and experience in using Microsoft Suite, email, internet, databases, presentation and graphic software and other standard office desktop applications.
* Math skills to perform complex business transactions (add, subtract, multiply, divide, calculate percentages).
* Ability to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions and suggest alternative solutions.
Preferred Qualifications
* Valid CA Driver’s License
* Experience maintaining Faculty CV/dossiers.
* Comprehensive knowledge of University Academic Personnel Policies and Procedures.
* Knowledge of University of California, Davis and UCDH policies and procedures.
* Accounting experience and knowledge of UC Davis Financial Information System Kuali.
Department Description
The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department’s extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.
Position Information
* Salary or Pay Range: $27.34 – $39.18
* Salary Frequency: Hourly
* Salary Grade: 108
* Payroll Title: BLANK AST 3
* Number of Positions: 1
* Appointment Type: Career
* Percentage of Time: 100%
* Shift Hours: 8 hours
* Location: North Addition Office Building
* Union Representation: Yes
* Benefits Eligible: Yes
* Hybrid/Remote/On-Site: On-Site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy and our
* If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit’s employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
* High quality and low-cost medical plans to choose from to fit your family’s needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
* Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
* Access to free professional development courses and learning opportunities for personal and professional growth
* Wellness and on-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
* UC Davis cares about building a community, which is why we provide resources to enhance as well as (ERGs) to support our staff
Physical Demands and Work Environment
* Ability to operate a motor vehicle in order to pick-up and/or drop off materials at various locations within the UCDH/Davis Campus, escort and transport visitors, or to attend off-site trainings, meetings, conferences as assigned.
* Ability to work independently as well as part of a team.
* Ability to create and maintain filing systems for prompt retrieval of information.
Special Requirements
* This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
* As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our , our and for research and education, and our latest efforts to . The advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
