University of Arkansas for Medical Science Looking for Education Coordinator at Little Rock, AR  Full Time

NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more:

For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department:COM | Pharmacology Admin

Department’s Website:

Summary of Job Duties:The purpose of this position in the Department of Pharmacology & Toxicology is to coordinate, perform, and oversee a wide variety of educational support activities for the department Chair, as well as other faculty, staff, and graduate students. This position is responsible for coordinating special events, seminar series, special projects, and ensuring the department educational activities operate smoothly. The position will also work directly with the Graduate Program Director to assist graduate students in obtaining MS, PhD, or MD/ PhD degrees.

The position also backs up department procurement activities and coordinates travels for faculty & staff in accordance with UAMS travel regulations. This position is part of the department administrative team and will be expected to participate as a team member in ensuring all department activities are completed. The duties of the position contribute in the effort to further the mission of UAMS to improve health and healthcare in Arkansas.Qualifications:

Bachelor’s degree in education, computing or related field plus 3 years’ experience coordinating education programs required

• Knowledge of general office procedures and protocols.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of supplies, equipment, and/or services.
• Skill in the use of personal computers and related software applications.
• Skill in Microsoft Office, including Excel, Word, PowerPoint.
• Program planning and implementation skills.
• Skill in organizing resources and establishing priorities.
• Ability to communicate effectively orally and in writing.

Additional Information:

• This position will maintain the schedules for the departmental seminar series and educational events. Responsible for contacting the speaker for seminar titles, prepare and distributing fliers, ordering and setting up food when appropriate and submitting the invoice for payment, taking attendance, and cleaning up afterwards. Coordinating schedules for events. Planning out department events & coordinating with admin staff.

• Assist graduate instructors in the administration of the department’s graduate courses. This task includes, but is not limited to, printing and copying, formatting exams, inputting grades, sending grades to students, creating/editing and sending faculty and course evaluations and sharing faculty evaluation scores and rank with them.
• Blackboard: Create welcome board for new students including the syllabus. Create and maintain columns for exams, rank, percentages, totals and grades for courses. Post grades and percentages after each exam for students to view. Create interaction boards with instructors and students for posting power point presentations to review before coming to class. Assist the department graduate program director.
• Maintain department website and update as needed. Maintain the department video board with events & reminders for department personnel. Create and send out weekly department newsletter.
• Maintain departmental student/alumni database. Conducts special studies and prepares reports and/or surveys for regarding graduate students upon request.
• Assistant in human resource activities including on-boarding new employees. Assist the Core program directors in billing & other administrative support of the core programs.
• Provide administrative support to the department Faculty Search Committee (FSC) and other department committees as needed.
• Assist the procurement staff in ordering office supply/cylinders, keys & badge access for faculty, staff, and students. Process Fed Ex and UPS. Answer phone, type letters, copy, file, maintain faculty calendars, pick up and distribute mail, greet and direct visitors. Will also coordinate and process employee travel and travel reimbursements for faculty and staff related to this position. Will ensure each trip follows UAMS’ policy and travel regulations before processing.
• GUS: Gateway for UAMS Students (GUS) – Access student information for faculty as requested such as student course rosters for faculty to set up their course; check student status to see if anything is missing/needed such as holds; input grades each semester. Input final grades for registrar’s office to view.

5% Job Duty 7 –
Prepare and distribute dissertation/thesis announcements for graduating students. Order food for reception and submitting invoice for payment. Prepare paperwork to mail out dissertation/thesis to be bound.

10% Other duties as assigned.

Salary Information:

Based on HR Compensation determination.

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contactfor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:N/AFrequent Physical Activity:N/AOccasional Physical Activity:N/ABenefits Eligible:Yes
UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).