Southern Alberta Institute of Technology (SAIT) Looking for Administrative Assistant – Future Opportunities at Calgary, Alberta, Canada Full Time

SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table. Change excites you.

SAIT offers the chance to do work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. We develop leaders in the classroom and our workspaces, encouraging lifelong learning for both students and employees.

Your future starts now … at SAIT.

We are looking for individuals who align with our commitment to excellence and who demonstrates:

• a growth mindset through curiosity, creativity, and collaboration
• leads with a world-class customer experience mindset
• is dynamic and responsible to the needs of stakeholders, speed and agility are critical
• someone who embraces trial and error as an important part of learning

The Opportunity

SAIT is currently looking for individuals who are interested in future Administrative Assistant opportunities. These opportunities are short-term casual hourly roles where the hours per week may vary based on requirements and availability.

The listed duties are an outline of the work that may be required as an Administrative Assistant, but will change depending on the immediate needs.

Work is expected to be on-site, however some scenarios may allow for hybrid work.

Note: By applying, your resume will be added to a pool for future consideration. Your application will be reviewed, and you may be contacted for an interview. Applications will remain in the pool for up to a year; applicants can reapply for continued consideration.

The Role

• Responsibilities may include:
• Act as a first point of contact to a high volume of email, phone and in-person inquiries to ensure questions are answered in a timely and accurate manner, triaging requests to the appropriate individual when necessary
• Assist in arranging meetings, booking and setting up rooms, arrange any support documents, and taking meeting minutes as needed
• Provide administrative support directly to the School or Department’s leadership
• Preparing and routing client correspondence; preparing documents, reports and templates using MS Office Suite
• Researching SAIT-related procedures and information, as needed
• Assist with event planning such as booking event spaces, coordinating attendees, ordering food and beverages and ordering any necessary supplies
• Review documents, reports, and prepare correspondence for format, content, grammar and spelling and make edits as necessary to ensure professional presentation as well as create personalized proposals for various projects
• Completing travel requests and booking travel
• Reconcile credit card statements, invoices, or other financial reports
• Expectation of a commitment to intercultural communication. Demonstrate respect for all individuals. Foundational understanding of equity, diversity, and inclusivity and commitment to ongoing learning
• Additional duties as required

Qualifications & Experience

• Minimum of a high school diploma; certificate or diploma preferably in Administrative Information Management, Business or Education
• Minimum 1 year of administrative experience
• Equivalent combination of education and experience may be considered
• Basic computing skills in Microsoft office applications
• Superior interpersonal skills, both verbal and written
• Strong organizational and time-management skills, attention to detail and accuracy
• Ability to work independently and in a team environment; open to collaborate with the members of the Administrative Team and other stakeholders to support positive outcomes
• Demonstrated ability to work effectively and discretely with confidential and sensitive information
• Ability to remain positive and confident under pressure

Job classification: Administrative Assistant I

Hourly rate: $21.84 – $26.91

Posting end date: July 31, 2023

Thank you for your interest in future opportunities at SAIT. Should an opportunity become available, someone will contact you directly.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT – so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

To Apply

Please apply using Chrome, as applications are only supported using Chrome on desktop. To continue with the online application process click on the Apply For This Job button or use your LinkedIn profile. All applications should be made through our online system. By using this system to apply for this position, you agree that your candidacy will be visible to all hiring managers at SAIT. If you have concerns about this, please contact [email protected]. Please do not apply to this email address — all applications should be made through our online system.

BEWARE FALSE POSTINGS AND RECRUITING OFFERS

The Southern Alberta Institute of Technology (SAIT) has been made aware of individuals or organizations posing as SAIT using false SAIT postings to attract job seekers and collect personal information.

Please be aware that SAIT will never request information beyond what is required for a resume. SAIT will never ask for sensitive personal information such as birthdates, banking, social insurance or health care account information for our application process.

Career opportunities at SAIT will always be posted on the SAIT career site. If you are uncertain about the validity of a posting or offer, please forward the suspicious posting to [email protected].