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Rutgers University Looking for Business Specialist at New Brunswick, NJ  Full Time

Job Description
Position Details

Position Information

Recruitment/Posting Title Business Specialist
Job Category Staff & Executive – Administrative & Support
Department SC&I – Dean’s Office
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Business Specialist for the School of Communication and Information (SC&I). The Business Specialist is responsible for pre-award and post-award administration of externally-funded projects, and administration of financial systems and controls for the School of Communication and Information. Serves as an administrator of human resources transaction processing, including preparing appointments, time and labor, purchasing, and expense reports.

Among the key duties of this position are the following:
  • Assists with the administration of all financial processes for the SC&I business office. Responsibilities include preparation and organization of all financial documents (e.g., purchase orders, journal entries, time report forms, salary reallocations, and cash deposits) received from SC&I Departments, vendors, as well as documents issued by University departments such as Purchasing and Invoice Processing for all school accounts which includes state, endowments, grants, contracts.
  • Processes financial documents using RIAS.
  • Maintains accurate internal files, enters the daily transactions, adjustments, payroll, etc. into internal spreadsheets, responsible for the preparation of monthly financial reports issued to the Deans, PIs, faculty, and senior staff.
  • Follows-up with internal and external vendors for purchase, payments, reimbursements, etc.
  • Advises Business Manager of potential problems.
  • Works with Business Manager and Principal Investigators to manage accounts, create forecasts and projections, submit budget modifications, extensions, supplemental funding requests, subcontractor modifications, consulting agreements.
  • Creates all necessary documentation for cost sharing and human subject payments.
  • Works closely with GCA, funding agencies, and PIs to close accounts upon termination of projects. Incumbent is expected to perform this work independently within broadly defined objectives of the school and university and in accordance with all school, university, and funder policies.
  • Assists the Director of Business and Administration to administer personnel actions as related to hires at SC&I that include, regular hire of part-time lecturers, Co-Adjutant appointments, research/teaching/graduate assistants, and other hourly/student personnel.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 63518.000
Annual Mid Range Salary 79089.000
Annual Maximum Salary 94659.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff – 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of generally accepted accounting principles and practices.
  • A minimum of two years of professional experience in a financial/accounting function, preferably in an institution of higher education.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Computer fluency, especially familiarity with spreadsheet and database software.
  • A high level of organizational skills, excellent communication skills, and a strong customer service orientation.
Preferred Qualifications
  • Five (5) years of professional experience in a financial/accounting function, preferably in an institution of higher education.
  • Knowledge of university policies and procedures.
  • Familiarity with procurement, human capital management system, Expense Report system, and other university applications.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 23ST2559
Posting Open Date 09/27/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

 

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Job Overview

  • Date Posted:
  • Expiration date: December 14, 2031
  • Job Title: Rutgers University Looking for Business Specialist at New Brunswick, NJ 
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