Millikin University Looking for Instructor of Field Experiences and Licensure Officer at Decatur, IL Full Time

Job Title: Instructor of Field Experiences & Licensure Officer

Department: School of
Education

Reports To: Director of School of Education (SOE)

Prepared Date February 29,
2024 

Revised Date: 

SUMMARY  

The Instructor of Field
Experiences & Licensure Officer will a) coordinate and document ISBE-required field work—education internships and
student-teaching experiences— for all education majors (Elementary, Secondary, and K-12), b) teach 12 credits of internship-related
courses annually, and c) serve as Millikin University’s licensure officer. Pursuant to 105 ILCS 5/21B-100, the person in this position
manages licensure-related transcript analysis, licensure articulation, licensure-related records, university and program compliance with the
Illinois State Board of Education, and regular communications with the Illinois State Board of Education (including periodic webinars and
state meetings). Organization of SOE and student teaching handbooks and department technology coordination (Banner, Argos, Moodle) are also
integral to this position.

Will work closely with (among others): SOE Director; SOE Faculty; Illinois State Board of Education (ISBE)
University Liaison; Regional Office of Education Licensure Specialist(s); Committee on Teacher Education Programs (CTEP) Faculty
Representatives; Millikin University Teacher Candidates (Traditional, Evening, & Licensure Only); Central Illinois Superintendents,
Principals, and Teachers; Dean of the College of Professional Studies (CPS).

ESSENTIAL DUTIES AND RESPONSIBILITIES AS AN
INSTRUCTOR OF FIELD EXPERIENCES include, but are not limited to, the following:

• Teach 12 credits of coursework
  annually, with a teaching load primarily consisting of Education Internship (ED170), ELED Junior Block Internship (ED370), and senior-level
  student teaching coursework (ED420 and/or ED488). Some of these courses require teaching (and assessment of) lesson planning, periodic
  formal observations, and evaluations of teaching effectiveness.
• Communicate regularly with SOE and university faculty to provide
  updates and information pertaining to internships and student teaching.
• Oversee student criminal background checks for education
  interns and address any negative results with SOE Director.
• Serve as File Manager for the SOE; complete records inventory sheets
  and organize internship/educational records for sake of audits, accreditation, etc.
• Maintain a student teacher database and
  placement records excel document each semester.
• Communicate with principals and cooperating teachers to schedule student teacher
  field placements each semester. Handle all documentation from teacher candidates to finalize/formalize their student teaching placements in
  schools.
• Serve as Professional Development Liaison (designated role per ISBE).
• Coordinate payment of honorarium checks for
  cooperating teachers and content test reimbursements for students that pass their ISBE-required content exam.
• Upload student
  Content Test scores (and EdTPA scores, if it returns as a state requirement) into Banner; assist SOE Director in analysis of data trends
  prior to the start of each academic year.
• Maintain ISBE compliance with cooperating teacher verification forms.
• Maintain
  student teacher course uploads and files in Moodle (e.g., Lesson Plan Templates, Student Teaching Handbook, EdTPA handbooks, EdTPA
  templates).
• Maintain updated Student Teaching Handbook, School of Education Handbook, and related forms online and in-office for
  faculty, staff and students.
• Works with the Director of the SOE on Student Teaching processes and procedures, including (but not
  limited to); hiring of student teaching field supervisors, supervisor mileage reimbursement paperwork, and student teaching course
  fees.
• Helps organize and deliver a “Student Teaching Workshop” two times per year that is attended by student teachers,
  cooperating teachers, and field supervisors for that semester (this workshop could be delivered primarily by a SOE faculty member based
  on SOE Director approval, but the arrangement of the workshop will be facilitated and coordinated by the Instructor of Field
  Experiences).
• Assist in planning and implementing an annual “Interview Bootcamp” event for student teachers and MU
  Alumni.
• Maintain online links to study guides for Content Tests and other ISBE licensure requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES AS THE MILLIKIN UNIVERSITY LICENSURE OFFICER include, but are not limited to, the
following:

• Conduct transcript analysis (for students seeking licensure approval, transfer students seeking licensure, educators
  adding endorsements beyond their existing license, Admission and Registrar records and requests, and graduation analyses).
• Communicate regularly with education majors and Millikin University faculty/staff to assure compliance with ISBE rules.
• Manage
  and communicate state licensure articulation to SOE Director, faculty, and/or administrative staff.
• Maintain licensure-related
  records and data (information for licensure, reciprocity, and related issues with other states; obtain records or transcripts for teacher
  candidates and applicants for licensure; work with program representatives to confirm completion of all requirements for licensure and
  endorsements during students’ final semester).
• Organize and maintain digital files related to content test score reports sent
  from ISBE.
• Serve as on-campus authority regarding compliance with the rules and regulations of the ISBE requirements and respond to
  questions from those within the university community and those outside the university.
• Oversee all university licensure program
  compliance with ISBE.
• Develop and manage university policies related to licensure programs to ensure compliance with state laws and
  legislation.
• Submit education program changes to ISBE for approval.
• Communicate and collaborate with the Illinois State
  Board of Education (receive and respond to ISBE communications; serve as authorized signatory for all licensure-related ISBE paperwork;
  closely follow laws and rules per ISBE developments regarding licensure and inform program representatives of pending changes that impact
  their programs; assist in the alignment to state requirements; entitle or recommend licenses, endorsements, and approvals when appropriate
  for completers as per Department of Education policies; submit any corrections or additions to prior ISBE Entitlement Reports, as
  needed).
• Serve as compliance liaison during entitlement audits conducted by ISBE.
• Keep ISBE informed of all
  institutional/program changes that affect preparation programs.
• Collect and analyze data and submit annual education reports
  required at state and institutional levels.
• Annual Data Reporting (APR)
• Title II Report
• Partnership for Educator
  Preparation Report
• Manage admission process for all applicants to the SOE (meet with incoming students, collect applications,
  utilize Banner for data tracking, monitor candidate progress, present eligible applicants to CTEP, send admission letters, process/file
  corresponding paperwork).
• Work with SOE Director and SOE staff to serve as Moodle Administrator for SOE, CTEP, and student teaching
  (e.g., uploading updated files/forms when necessary).
• Serve as Campus FEM Administrator (create and maintain complete Field
  Experience Module within Moodle or applicable program).
• Additional job-related duties as required by the supervisor.

SUPERVISORY RESPONSIBILITIES: This position does not have supervisory responsibilities in accordance with the
organization’s policies and applicable laws.

QUALIFICATIONS: To perform this job successfully, an individual
must be able to succeed in a result-driven professional organization. Ability to maintain professional performance, demeanor, team-approach
and focus on results while working under pressure in a dynamic environment. Customer, budget, quality and delivery conscious mindset.
Ability to establish priorities, work independently with minimal supervision and facilitate teamwork. Highly organized, with the ability to
plan, execute and multitask to meet deadlines with accuracy and attention to detail. Additional qualifications specific to this position are
below: 

 Minimum Education and/or Experience

• Master’s degree,
  preferably in education or a related field
• Ability to establish and maintain connections with area school district personnel
• Working familiarity with Illinois licensure information and procedures (or ability to learn such information and procedures)
• Possesses (or can easily attain) a working knowledge of the coursework required for licensure, approvals, and teaching endorsements
• Excellent oral and written communication skills
• Comfort with electronic communication and database maintenance
• Can
  work productively and collaboratively with Departmental, College, School District and State personnel involved in licensure processes
• Exhibits a supportive, informational manner with teacher candidates and potential teacher candidates
• Current knowledge of
  school organization and leadership

Preferred Education and/or Experience

• Doctoral Degree (PhD or EdD) in education or a related field
• Previous experience teaching in public school settings and/or
  Illinois schools
• Previous teaching experience in Elementary Education (grades 1-6) is distinctly advantageous
• Evidence of
  effective teaching
• Evidence of successful academic advising
• Experience working with undergraduate college students

WORK ENVIRONMENT:  All staff are responsible for creating a safe, welcoming, diverse, inclusive, respectful and
caring environment. We seek skilled and diverse colleagues who are flexible, self-motivated and will embrace and respect who we are and what
we do. We also seek colleagues committed to moving the Millikin brand forward.  This position is primarily an office job within the School
of Education. Some hybrid/remote work is possible after a successful probationary period and consultation with the SOE Director.   

PHYSICAL EFFORT:  Typically sitting at a desk or table; occasional lifting 25 lbs. or less; intermittently
sitting/standing; hearing and visual acuity within normal range; ability to stoop, kneel and crouch occasionally; high degree of mobility
required. Dexterity to operate a keyboard. 

WORKING CONDITIONS: Typical working conditions found in most
administrative work areas.     

INTERPERSONAL SKILLS Communicates effectively and appropriately. Gets along and
cooperates with co-workers and appropriately interacts with others. Participates and functions as an effective member of the team. 

CONFIDENTIALITY Exchanges University information with others only on a “need to know” basis.

ATTENDANCE
Promptly arrives for the designated shift. Follows all applicable policies regarding schedules, attendance and organizational
requirements. Typically considered an exempt/salaried position, so may involve longer days, weekends and off shifts as required to
successfully perform job duties. Excessive absenteeism will hinder successful job performance.

SAFETY
Understands and always uses safe practices. Reports all unsafe conditions to the Risk Manager immediately. Assures all
equipment functions properly before use. Knows and adheres to all safety and fire prevention rules and regulations. Knows location and
use of personal protective equipment, fire plan, SDS and Disaster Plan. 

UNIVERSAL ACCOUNTABILITY Provides
excellent service to all customers striving to exceed their expectations. Demonstrates courtesy, compassion and respect. Is thoroughly
committed to the mission and vision of Millikin University.

Qualified applicants should submit a cover letter, resume, and contact
information of three professional references to millikin.edu/employment. Review of applications will begin immediately and continue until
the position is filled. Employment and first day of work is contingent upon successful completion of a background check. Millikin University
is an equal opportunity employer. Candidates from traditionally underrepresented groups in this field are encouraged to apply. Beyond
meeting fully its legal obligations for non-discrimination, Millikin University is committed to building a diverse and inclusive community
where members from all backgrounds can live, learn, and thrive. Millikin offers a competitive salary and full benefit package, including
eligibility for tuition waiver.