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Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!
Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits . Eligibility may vary.
Position description
Serves as the primary resource for coordinating financial obligations for all of Campus Planning, Projects & Operations (“CPPO”) in Mayo Clinic Florida with a focus on all construction activities. Assumes overall responsibility for the coordination of department policies, practices and procedures required to assure the prudent commitment and payment of institutional funds related to construction contracts, expensed projects, work orders, facilities operations, design, engineering and other division financial process obligations for CPPO. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. May serve as contractual liaison with outside contractors or vendors. Maintains current and accurate files of contracts or related project process documentation related to design, construction, renovations, maintenance and repairs. Coordinates the proper review and payment of invoices for contracts, purchased services (e.g. expensed repairs), utilities, design, construction, and renovations, including Owner Direct Purchase Orders and invoices that are issued by Mayo for construction materials for potential state sales tax savings. Generates other Purchase Orders (capital and non-capital) for CPPO which includes Campus Planning, Facilities Ops, Utilities, Fleet, Security, General Svcs, Safety, Telephone Office, HTM, Environmental Svcs, Laundry, Food Svcs and Gift Shop. Provides monthly and ad hoc financial, contract, utility, service expense or tracking reports as required to properly manage commitments and/or expenditures, and may assist with Pcard reconciliations. Prepares monthly accruals in accordance with the practices of Financial & Accounting Services. Periodically audits invoices to assure compliance with terms of contracts. May coordinate and be responsible to use a Pcard for paying for certain expenditures in which timing is critical for emergent situations, otherwise will follow normal payment procedures. Assists CPPO staff with completing compliance or regulatory forms, project close out process, and computerized management program for projects and work orders. Communicates project expenditure data as directed by Project Managers.
Qualifications
High school diploma or G.E.D. equivalent required. College degree preferred. Requires minimum 3 years of finance/accounting coordination related experience, which includes a working knowledge of spreadsheets and other accounting management tools. Experience and understanding of construction accounting and related processes preferred.
Additional qualifications
Additional Experience and/or Qualifications: (Has Achieved Competency in the Following Areas, Job Knowledge and Additional Considerations): Previous office experience in facilities, design or construction environment preferred. Demonstrates experience with finances and account reconciliation related to facilities, contracts, purchased services, repairs and utility expenses. Demonstrates database management and experience with spreadsheets, accounting and other management systems. Demonstrates oral and written communication and interpersonal skills. Demonstrates organizational skills, ability to prioritize, and ability to flex work load to accommodate varying demands and tasks. Demonstrates ability to work in a matrix reporting structure.
License or certification
None
Exemption status
Non-exempt
Compensation Detail
$20.59 – $29.23 / hour
Benefits eligible
Yes
Schedule
Full Time
Hours / Pay period
80
Schedule details
Must be able to work an 8-hr shift primarily M-F 8a-5p however may be asked on occasion to work earlier or later if a business need arises.
Weekend schedule
N/A
International Assignment
No
Site description
Jacksonville is the largest city in area in the continental United States. A beautiful coastal Florida city that features excellent year-round climate, over 20 miles of beaches and outstanding outdoor recreational, cultural and family-oriented amenities. The “River City by the Sea” has an excellent school system, reasonable cost of living and a thriving business environment. Medical professionals and patients are drawn to Jacksonville by an extraordinary network of high-profile healthcare facilities. Jacksonville continues to grow as more people relocate from all over the U.S. and abroad, to see what the great River City has to offer!
Recruiter
Stephanie Dillon
EOE
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.
