LevelUP Looking for Executive Assistant at Charlotte, NC Full Time

Key Responsibilities:

• Travel Arrangements: Efficiently manage all aspects of executive travel, including booking flights, accommodations, ground transportation, and itineraries, ensuring a smooth and comfortable experience.
• Coordination: Facilitate and coordinate meetings, appointments, and events for executives, collaborating with internal and external stakeholders to guarantee successful scheduling and logistics.
• Expense Processing: Handle the processing and reconciliation of expense reports, utilizing tools like Concur to maintain accuracy and compliance with company policies.
• Calendar Management: Maintain and organize executives’ calendars, ensuring optimal time management and prioritizing appointments and commitments.
• Communication: Serve as a point of contact and liaison between executives and internal/external contacts, demonstrating exceptional communication and professionalism.
• Administrative Support: Provide general administrative assistance, such as document preparation, data entry, and project support, to enhance executives’ productivity.

Qualifications:

• Proven experience in providing executive support, including travel arrangements and coordination.
• Proficiency in expense processing, ideally using Concur or similar expense management systems.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal abilities.
• Adaptability and the ability to work in a fast-paced environment.
• Prior experience in the financial services industry is a plus.