JOB SUMMARY
The HR coordinator is the first point of contact for any HR related processes. They handle new hires, status changes, terminations, reimbursements/taxable fringes, employment verifications and accident claims, as well as managing personnel records. They are customer-service focused as they are often the front-line for general employee inquiries.
ESSENTIAL FUNCTIONS
Payroll
Tracks, calculates and processes all appropriate pay-related items, requests and approvals for employee population. Reviews payroll by reconciling all HR transactions against payroll registers and resolves any pay discrepancies in conjunction with finance
HRIS Data Entry
Ensures completed and correct paperwork are submitted before making data entry. Enters all employment transactions in appropriate systems
Onboarding
Integrates new hires in a company by ensuring that all involved are promptly notified and prepared for their arrivals and all necessary paperwork are completed in a timely manner
Employee Engagement
Helps coordinate and participates in corporate events that are dedicated to employee engagement and culture promotion at FCB.
Administrative
Provides an administrative support to Human Resources by maintaining all employee and HR-related records up to date and in compliance, and responds to and processes employee or employee-related inquiries and routes them to appropriate contact(s) if necessary
JOB DUTIES & RESPONSIBILITIES
Talent Acquisition:
• Conducts new employee orientation and prepares materials for onboarding (orientation, training, etc.).
• Processes new hire paperwork in a timely manner and in compliance with SOX regulations.
Compensation & Rewards:
• Tracks approvals for all salary adjustments.
• Processes tuition reimbursement claims.
• Calculates freelance pay and enters information into PeopleSoft RapidPay.
• Reviews time off records, including unpaid time off, for accuracy during the new hire and termination process and assists employees in working with finance to complete time entries for time off payout.
• In conjunction with finance, reviews payroll and resolves any pay discrepancies.
Talent Management:
• Participates in and helps coordinate corporate events (i.e. Take Your Kids to Work Day)
Operations (HRIS & Reporting):
• Enters all HRIS & PeopleSoft transactions (new hires, terminations, status changes) and reconciles work against payroll registers.
• Maintains personnel files, including separate files for I9 and EEO information.
• Manages worker’s compensation and unemployment claims.
• Responds to verifications of employment, as well as other inquiries.
• Runs reports/queries as required for shared services and department heads.
EDUCATION
Bachelors
LICENSES & CERTIFICATIONS
N/A
EXPERIENCE
1 year
Human Resources – Corporate environment
PeopleSoft
KNOWLEDGE & SKILLS
ATS/Taleo
Is proficient navigating the software and entering data changes.
Payroll Compliance
Possesses a basic understanding of payroll and related laws and procedures. Maintains up-to-date knowledge of related laws and ensures to demonstrate a commitment to compliant practices.
Microsoft Excel
Proficient in advanced functions and formulas to perform VLOOKUP, pivot tables, charts, graphs and data capture
COMPETENCIES
Confidentiality
Knows what is considered confidential and what is not confidential and confirms with appropriate person if it’s not clear. Understands the importance of confidential information that he/she is entrusted and ensures that confidentiality is kept.
Communication
Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
Client Focus
Ability to interact professionally with clients and demonstrates client focused approach to service their needs
Multitasking
Effectively handle large volume of multiple projects or tasks and manage deadlines in a fast paced environment
Organization
Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time
Detail Orientation
Acute attention to detail, with an emphasis on consistency and continuity.
Collaboration
Ability to work effectively in a team environment to build and foster collaborative environment
Salary
$50,000 to $57,500 annually.
The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.
For U.S. Job Seekers It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
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