Hunter Hamilton Looking for Workplace Specialist (Office Administrator) at Tempe, AZ Full Time

Join Hunter Hamilton and our partner company as a Workplace Specialist in Tempe, AZ. This role is an Office Administrative/Front Desk Management role with our long-term partner, Opendoor. Their current Workplace Specialist is going on maternity leave, so the coverage period for this position is targeted as 5 months. This is a supportive group who really fosters a positive workspace for their employees. This person would be adding to that team-oriented environment and extending it through their role.

Schedule: Standard first shift, Monday – Friday

Compensation: $20/hr

Job Description:

The Workplace Experience Specialist will be part of the team to create and implement initiatives to reimagine office space, strengthening hybrid approaches to the work environment to enhance and maintain employee experience.

An ideal candidate is a self-starter who is extremely thorough, demonstrates diligence and devotion throughout the entire coordination process from task to project completion. We are looking for someone who possesses outstanding communication and customer service skills with the ability to provide customers with quick solutions and ensure requests are completed in a timely manner.

Duties:

• Be part of the team to create and execute initiatives to reimagine office space
• Thoroughly conduct daily facilities checks to ensure seamless day to day operations such as cleanliness and appearance upholds high quality standards
• Effectively cross collaborate with key stakeholders, internal and external to provide the best workplace experience to employees and guests
• Greet, host and provide concierge services; front desk management, coordinate meeting details, help organize events, and much more to ensure the physical work environment is conducive to a productive workday
• Act as a point person for workplace related questions/concerns
• Oversee building security and safety
• Organize and/or provide physical event setups for internal events (All-Hands, internal events, off-sites, engagement events, teambuilding, etc.)
• Assist with onboarding, internal moves, and offboarding of employees
• Monitor Jira tickets to ensure high customer satisfaction
• Supervise the work of outside contractors
• Provide regular updates of site and projects to management and stakeholders
• Act as a member of the emergency response team; assist with training and real-time incidents. (CPR certification is a plus!)
• Stock and maintain office supplies, amenities, and swag inventory rooms
• Upkeep of all areas with special attention to conference rooms, kitchens, and restrooms
• Receive, sort and distribute incoming/outgoing mail
• Have a strong skill set in Google suite
• Have the ability to lift 50 lbs.+

Ideal Background:

• 3+ years relevant experience in customer service oriented roles
• 2+ years of facilities experience
• Outstanding customer service skills, ensuring the best workplace experience for guests and employees
• Effective organizational skills to ensure workspaces are clean, safe and employees have everything they need to do their job
• Multi-tasking and project-based mindset; commitment to quality and proven follow through skills
• Thrive working in a fast paced, evolving environment
• Excellent interpersonal, relationship building, and communication skills (verbal and written)
• Self-starter and results driven works with a sense of urgency and handles self with minimal supervision
• Demonstrates proactive attitude;, “no job is too small” to take on
• Establishes strong relationships and collaborates across all levels of the business

What we provide:

We have a full range of benefits including medical, dental, and vision options. We are happy to provide a list of our benefit details. We are a supportive group that does our best to truly partner with our employees and help them in their career. We help with resume writing, interview preparation, and of course, maintain a strong contact during the length of any assignment, to make sure our employees feel supported and successful.

Join Hunter Hamilton, and together let’s fly higher, dig deeper, and stand stronger

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About Hunter Hamilton

Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.