First Coast Security Services Looking for Office Manager at Jacksonville, FL  Full Time

POSITION SUMMARY:

The Office Manager will manage and support the regional office and all its needs.

PRIMARY DUTIES AND RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Manage, coach, and develop the receptionist and any other hourly employees assigned.
• Create, mail, and distribute appropriate badge requirement to employees within region.
• Manage payroll and timekeeping for all hourly employees assigned to the office.
• Schedule and oversee orientation, CPR and any other assigned trainings.
• Prepare all training folders, packets, drug screening for orientation/training sessions.
• Manage pay and timekeeping for attendees to above mentioned trainings.
• Assist the HR team with orientation paperwork, drug screening, I-9s, E verify and any other orientation requirements.
• Ordering of all supply needed for office and assigned account needs.
• Order, inventory, distribute, dry clean and manage all uniforms.
• Code invoices, credit cards, expense reports due to the accounts payable department.
• Assist with sponsorship, licensing applications and promissory notes.
• Work with field leaders to verify all new hires are on schedules and working assigned accounts.
• Work with corporate finance to request and distribute payroll, licensing, sponsorship checks.
• Manage, order, assign and distribute pay cards, as needed.
• Reset and assist employees with Ehub access and password resets.
• Review, access and request current required posters and licenses.
• Any other duties that may arise over management of office.

KNOWLEDGE, SKILLS, AND ABILITIES:

MINIMUM REQUIREMENTS:

Education: Highschool diploma or equivalent and 2 years’ experience in similar role

MACHINES, TOOLS, EQUIPMENT AND SOFTWARE USED:

Microsoft Office Suite

Word

Excel

PowerPoint

WORK ENVIRONMENT: Normal Office Setting

TYPICAL PHYSICAL DEMANDS:

• Ability to organize office systems through adjusting, connecting, lifting, pulling, pushing, bending, or folding for the purpose of proper records development and/or management
• Occasionally walk around office to printers, copy and fax machines, and file room
• Ability to sit while working at the computer
• Ability to reach forward to answer the telephone and to use the computer
• Ability to power grip the telephone, finger press to operate the computer keyboard, calculator, and telephone keypad, and pulp pinch to handle papers
• Possess speaking skills and hearing ability to interact with customers on the telephone

This job description is not a contract and does not affect the at-will nature of your employment relationship with First Coast Security. Furthermore, this job description is not intended to be all-inclusive and does not and cannot address every responsibility or duty you may be expected to perform during your employment. First Coast Security reserves the right to modify or amend this job description at its discretion, without prior notice.

High School Diploma

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, 401K/403b Plan