Confidential Looking for Executive Assistant at New York, New York Full Time

We are looking for a technologically proficient individual to act as a right-hand person to a busy executive and to perform administrative functions for a team of ten professionals.

The ideal candidate will have extensive experience in document management, developing and managing the firm’s collateral materials, presentations, and social media. This individual should have excellent communication skills and possess the intellectual curiosity to learn the business and drive administrative efficiencies. Someone with ability to multitask in a fast-paced environment, who can anticipate needs and be proactive with all tasks and responsibilities.

Responsibilities

• Support the executive with his daily activities and various administrative tasks
• Respond to all inquiries in a timely, tactful, and professional manner
• Coordinate with internal and external teams
• Ensure executive meets commitments
• Anticipate all support presentation materials and technology requirements
• Coordinate with outside marketing firm
• Prepare multimedia presentations PowerPoint, Google Slides
• Organize and maintain electronic filing system with easy access to information
• Be able and willing to learn new technology applications

Required Skills and Experience

• Excellent verbal and written communication skills
• BA or BS degree
• Experience working with executive management.
• Expert in Microsoft Office Suite: Word, PowerPoint, Google Slides
• Excel skills.
• Ability to multitask and prioritize tasks
• Attention to detail
• Excellent organizational skills including the ability to thrive in a fast paced, multiple task environment
• Reliable, with a professional demeanor
• Ability to prioritize own workload and to work without close supervision; remain cool under pressure
• Willingness to perform tasks such as ordering lunches, making coffee etc

Must be proficient with the following:

• Outlook
  • § Email Monitoring
  • Office management
    • § Supplies
    • § Troubleshooting/Addressing certain common IT-related user questions
    • Zoom
    • Scheduling
    • Meeting prep
    • Project management
      • § Monday.com (preferred not required)

Salary:      Commensurate with experience
Benefits:  Full medical benefits effective immediately, partially company paid
Holidays:  US holidays + 3 Jewish holidays
Days Off:  5 personal and 5 vacation days per year
Schedule: 5 days in the office – no WFH
Hours:       08:30 AM – 06:00 PM