Berkshire Farm Center and Services for Youth Looking for Administrative Assistant to the VP of Behavioral Health at Albany, NY Full Time

The Administrative Assistant supports the Vice President of Behavioral Health and the Behavioral Health Team to perform administrative duties including project coordination; document and report creation; preparing materials for meetings, and participating in a wide range of special projects. The Administrative Assistant coordinates mid-level projects, acting with little supervision, to anticipate team needs. In managing the day to day workflow of department initiatives, the Administrative Assistant will be scheduling for and engaging with the Behavioral Health team as well as customers, dealers and vendors.

Job Requirements

• Minimum of High School diploma/GED required; Associates degree preferred
• Minimum 2-4 years of Administrative Assistant Experience required
• Must be able to maintain confidential and sensitive information
• Experience with Electronic Health Record and an understanding of behavioral health & medical terminology, preferred
• Must have a current, valid driver’s license per Agency guidelines. Travel required.
• Physical (Medical Exam) required.
• Must be able to work 9am-5pm during new hire orientation to compete TCI (Therapeutic Crisis Intervention), CPR and Sanctuary Training

Job Responsibilities

• Manages and maintains the Vice President’s and Directors schedules, appointments, travel arrangements, and meetings: Coordinates Vice President’s schedule as needed. This includes proactively (weekly/daily) setting up and keeping track of meetings, appointments, conference calls, external engagements, etc. and ensuring the Vice President is aware of their scheduled obligations.
• Understand Vice President’s and Directors priorities and act accordingly, awareness of which calls need to be taken, which meetings cannot be moved, when lunch should be scheduled, etc.
• Plan and coordinate group meetings, events and outings (reservations, coordinating payment, communicating details, etc.)
• Performs a wide range of administrative data functions associated with recruitment, onboarding, performance management and training within various technical systems in accordance with agency policies and compliance regulations.
• Reads, researches, routes correspondence. Collects and analyzes information; prepares reports and presentations; drafts letters and documents.
• Processes and submits various invoices, payment and reconciles monthly bills.
• Provides administrative and customer support including but not limited to answering phones, greeting guests, directing inquiries, filing, distributing and logging mail, maintain copies forms and documents, purchases supplies, scheduling and coordinating meetings, prepares memos and correspondence when needed.
• Assist with various special projects as needed
• Serves on various agency committees.
• Perform other duties as assigned.

Equal Opportunity Employer

Berkshire Farm Center & Services for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Berkshire Farm Center & Services for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)