Amylyx Pharmaceuticals Looking for Executive Assistant, Canada at Toronto, Ontario, Canada Full Time

Amylyx was started in 2013 by two Brown University students who had an ambitious goal: to improve the lives of people with neurodegenerative diseases by addressing the root cause. Their research and close collaboration with the ALS community ultimately resulted in our first commercial product, which is now approved in the U.S. and conditionally approved in Canada.

At Amylyx, we’re bringing together talented people like you who are guided by our values to be Audacious, Curious, Authentic, Engaging and Accountable in the fight against neurodegenerative diseases like, ALS, Alzheimer’s disease, Wolfram Syndrome and others.

Rediscover your purpose and reimagine your career at a company whose founders, mission, and culture are unlike any other in life sciences—in all the best ways.

Recent milestones include:

• The U.S. Food and Drug Administration (FDA) approved RELYVRIO™ in September of 2022
• Health Canada approved ALBRIOZA™ with conditions in Canada in June of 2022
• AMX0035 is currently under review with the European Medicines Agency
• 350 employees globally, with headquarters in Cambridge, MA, US and Amsterdam, the Netherlands — and growing strong!

Position Summary

Amylyx is seeking an Executive Assistant, Canada to provide executive level administrative to the General Manager of Canada and administrative support to the Canadian leadership team. In this visible role, the Executive Assistant, Canada is responsible for proactively listening, anticipating and meeting priorities in a fast-paced environment. Must be a team player, responsive and able to function independently, manage highly confidential and sensitive information and matters with the utmost discretion. The person in this role will have exceptional written and verbal communication skills, with the ability to create and edit communications, meeting notes when required, meeting preparation materials, and presentations, ensuring accuracy, attention to detail, and follow through. This position offers a unique opportunity to be part of a highly respected leadership team and support a key leader in the organization.

Responsibilities

• Work closely and effectively with the Head, General Manager of Canada, providing support in organizing meetings and calendar management, prioritizing appropriately.
• Draft and/or edit materials including documents, PowerPoint presentations, and reports. Provide support in the preparation of executive and QBR materials, helping to iterate presentations, reviewing documents for content flow and accuracy.
• Support the Head, General Manager of Canada in preparations for meetings, ensuring meeting materials are received on time, providing presenters with guidance on effective presentations.
• Support the consolidation and running of presentations.
• Manage Canada Operations budget, tracking budgeted and unbudgeted spend against Purchase Orders (PO) and invoices, and providing awareness on actual to budget. Participate in monthly/quarterly PO review with Accounting and Canada functional leaders to ensure accuracy and consistency with forecast and POs are closed as needed. Work with functional leaders to build annual budget, ensuring new line items are assigned to appropriate budget code; track and review quarterly forecast.
• Support the Canada country team with the management of POs, invoices, etc. including opening and closing POs, processing invoices, onboarding new vendors, managing vendor offboarding process.
• Partner with other executive assistants to organize corporate events and meetings and Extended Leadership Team meetings. Support the Head, General Manager of Canada in preparing agendas, collecting and reviewing presentation materials, reserving conference rooms and coordinating video conferences (MS Teams, Zoom, etc.).
• Make recommendations for new ways of managing workflows and process improvements as needed.
• Develop collaborative relationships with the Executive Assistant to the Co-CEOs, the Executive Assistant to the CFO, the Executive Assistant to the CCO, and the Executive Assistant to the CHRO providing back-up support as needed.
• Coordinate domestic and international travel as well as process travel & expense reports for reimbursement.

Requirements

• 8+ years of experience supporting C-Level executives.
• Previous experience within a pharma/ start up organization
• Bachelor’s Degree a plus but not required.
• Excellent organizational and prioritization abilities with meticulous attention to detail.
• Strong interpersonal and communication skills with the ability to build and nurture relationships with stakeholders, including employees at all levels, executives, and board members.
• Incredibly proactive; able to anticipate needs and prioritize day to day work and projects based on the demands of the business.
• Anticipate and resolve issues.
• Proven time management skills with the ability to handle multiple tasks, execute effectively against multiple projects and deadlines, and remain cool under pressure.
• Demonstrated ability to operate independently, use sound judgement and professionalism.
• Applies confidentiality and accuracy to work and interactions with employees and external partners.
• Demonstrated proactive approaches to problem-solving,
• Resourceful team-player, with the ability to also be extremely effective independently.
• Highly proficient in Microsoft Office Suite and an ability to learn additional project management and collaboration tools.
• Able to work cross-functionally in a matrix environment.

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Amylyx is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical matters), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Accommodations are available for candidates who require them in our selection process. If you need an accommodation, please let your Amylyx Talent Acquisition contact know.