Amherst College Looking for Assistant to the Chief Equity and Inclusion Officer at Amherst, MA  Full Time

Amherst Campus
Full Time
JR4036

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Assistant to the Chief Equity and Inclusion Officer position. The Assistant to the Chief Equity and Inclusion Officer is a full-time, year-round position, starting at $25.06 per hour – commensurate with experience. Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

Reporting to the Associate Chief Equity and Inclusion Officer, the Assistant to the Chief Equity and Inclusion Officer (CEIO) provides direct administrative support to the CEIO and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the Office of Diversity, Equity, and Inclusion division, administrative and logistical support; event coordination, as well as coordination of meetings and travel; preparation/processing of correspondence, reports and presentations; assistance with special projects; and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion.

Summary of Responsibilities:

Administrative and Logistical Support

• Maintain CEIO calendar including coordinating meetings, travel, and events
• Provide research and information in support of appointments and events
• Review correspondence; track and assist with follow up
• Arrange travel as needed for off-campus conferences and events
• Liaison between the CEIO, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders
• Prepare correspondence, reports, and presentations
• Assist the CEIO with preparation of Trustee binder materials for quarterly reports to the Board of Trustees
• Gather research and benchmarks from other institutions and reports from within the College
• Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks
• Arrange candidate interviews for various positions within ODEI
• Maintain confidential documents, reports, and notes for the Chair of the Identity-Based Harm Review Team
• Processes weekly time sheets for ODEI employees
• Maintain records, as necessary, in the college’s systems
• Record and distribute meeting minutes (CODEI, division meetings, etc.)
• Attend monthly finance and operations forum meeting and events coordination meeting

Office Management

• Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents
• Answer telephones and relay messages
• Troubleshoot and maintain equipment (computers, copiers, printers, etc.)
• Purchase and maintain office supplies
• Maintain files including electronic and paper
• Process reimbursements and invoices for payment using the college’s Workday system
• Reconcile corporate credit card statements
• Monitor budget lines across the division
• Maintain office website, social media, etc.
• Serve as first point of contact for a diverse set of visitors to ODEI

Events and Meeting Coordination

• Coordinate appointments and travel for the CEIO, and meetings of directors, managers, and other attendees
• Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants
• Coordinate monthly department meetings (division meetings)
• Coordinate weekly/biweekly meetings with CDEIO and FEIOs, Directors, and others within and outside the division;
• Coordinate event venues and logistics such as informational opportunities across campus
• Organize and execute large and small events for faculty, staff, and students
• Coordinate logistics including venues
• Prepare briefings, attendee lists, name tags, publicity, invitations, etc.

Qualifications:

Required

• Associates Degree, in lieu of a degree, a High School Diploma or equivalent and 5 years of related experience
• 3 years of related experience
• Commitment to working with a diverse and inclusive community
• Accounting, bookkeeping, or budgeting skills
• Strong written and verbal communication and ability to proofread and edit documents
• Excellent interpersonal, time management, organizational, and customer service skills
• Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned
• Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail

Preferred

• More than 5 years of administrative experience
• Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for.

Interested candidates are asked to submit a resume and cover letter online at. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To apply, visit

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Amherst College does not discriminate in admission, employment, or administration of its programs and activities on the basis of race, national or ethnic origin, color, religion, sex or gender (including pregnancy, sexual orientation, gender expression, and gender identity), age, disability, genetic information, military service, or any other characteristic or class protected under applicable federal, state or local law. Amherst College complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act.