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Position Summary:
The Office Manager for the Founder at the Abu Dhabi Music and Arts Foundation plays a crucial role in ensuring the smooth and efficient functioning of the office and supporting the Founder in her cultural affairs endeavours. This position requires a core background in cultural affairs, strong research and writing skills, proficiency in creating meeting minutes, excellent correspondence abilities, and the capability to present high-level presentations. The Office Manager should have a comprehensive understanding of the content related to the foundation’s activities and objectives.
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Key Responsibilities:
Cultural Affairs Support:
Provide support to the Founder in all aspects of cultural affairs, including research, planning, and planning of meeting and protocol .
Stay up-to-date with the latest developments in the arts and cultural sector, both locally and internationally, and provide relevant information to the Founder.
Research and Analysis:
Conduct research on various cultural topics, artists, performances, and relevant institutions to gather information for the Founder’s projects and decision-making processes.
Analyze data and present findings in a concise and meaningful manner to assist the Founder in making informed decisions.
Meeting Management:
Prepare and distribute meeting agendas and materials in advance.
Attend meetings with the Founder and other stakeholders, take accurate minutes, and ensure follow-up on action items.
Maintain an organized record of all meeting minutes and related documentation
Correspondence:
Draft and edit high-level correspondence, including emails, letters, and reports, on behalf of the Founder
Ensure timely and accurate responses to incoming inquiries, requests, and invitations directed to the founder following her consulting engagements..
Maintain a professional and raport in all communications.
Presentation Development:
Collaborate with the Founder to develop high-quality presentations for various internal and external events.
Create visually appealing and engaging presentations that effectively communicate the foundation’s vision, achievements, and goals.
Deliver presentations on behalf of the Founder, if required, with confidence and clarity.
Content Understanding:
Develop a deep understanding of the foundation’s activities, programs, and objectives.
Stay informed about the cultural landscape, trends, and industry standards to contribute to the foundation’s strategic planning and decision-making processes.
Office Management:
Manage day-to-day office operations, including managing schedules, organizing meetings, and coordinating travel arrangements for the Founder.
Manage efficient filing and documentation systems, ensuring confidentiality and security of sensitive information.
Board of Trustees Support:
Attend Board of Trustees meetings and record accurate minutes.
Coordinate meeting logistics, including scheduling, agenda preparation, and distribution of meeting materials.
Assist the Founder in preparing presentations and reports for board meetings.
Ensure timely follow-up on action items and resolutions from board meetings
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Qualifications and Skills:
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
A solid background in cultural affairs or related fields.
Excellent research and analytical skills, with the ability to gather, synthesize, and present information effectively.
Exceptional writing skills, including the ability to draft professional correspondence and reports.
Proficiency in creating accurate and concise meeting minutes.
Strong presentation skills, with the ability to convey complex information in a clear and engaging manner.
A keen eye for detail, ensuring accuracy and quality in all deliverables.
Proficiency in using office software tools, including word processing, spreadsheets, presentation software, and email.
Strong command of English language interpersonal and communication skills, with the ability to interact professionally and tactfully with diverse individuals.
A high level of integrity, confidentiality, and professionalism in handling sensitive information.
This scope outlines the primary responsibilities and qualifications for the Office Manager position supporting the Founder at the Abu Dhabi Music and Arts Foundation. The scope may be subject to change based on the foundation’s evolving needs and priorities.
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Application
Interested applicants should apply here on LinkedIn or send an e-mail with their CV and cover letter to [email protected] including Manager Education and Community in the subject of the email.
