Solomon Page Looking for Executive/Personal Assistant to Founder – Architecture & Design Firm at New York, NY Full Time

Boutique Architecture and Design Firm is seeking a new Full-Time/Permanent Executive Personal Assistant to support the CEO/Founder. The current EA/PA has been in this role for the past 4 years and is moving into the decorating department. Candidates must have a minimum of 5-10+ years of applicable high-level EA/PA experience and a Bachelor’s degree is strongly preferred. He/She should be extremely polished, sophisticated, flexible, proactive, hardworking, and be able to travel to and/or be in Montauk for the Summer (will provide housing during the week Monday-Friday, July-August). Must be accessible at nights/on weekends – 90% of the after-hours is more informational versus transactional. The CEO/Founder has 4 homes (NYC, CT, Montauk, Ibiza) and a boat which he uses mostly over the Summer. This is a dream job for the right person!!

Salary depends on experience (125-175k++ base) plus discretionary bonus eligibility, high deductible plan with an HRA (medical/dental/vision), 401k match, etc.

Hours are 9:00am-6:00pm, with flexibility. 5 days in the office, with flexibility to travel as needed.

Responsibilities:

• Provide comprehensive, high-level executive business and personal administrative support to the CEO/Founder; act as gatekeeper between CEO/Founder and PMs to help facilitate deadlines, give feedback on his behalf, relay concerns, etc.
• Schedule and organize internal and external meetings, conference/video calls, and appointments across different time zones; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars (both business and personal).
• Coordinate complex, multi-leg domestic and international travel arrangements and detailed itineraries (both business and personal), including flights, hotel accommodations, car services/ground transportation, dining reservations, etc.
• Prepare, process, and submit T&E reports.
• Draft, type, and edit emails and correspondence (i.e., invitations, thank you notes, etc.). Responsible for phone coverage and email and inbox management.
• Plan and organize social events, parties, etc. across multiple homes.
• Manage professional licenses and memberships.
• Travel to and/or live in Montauk over the Summer, limited Caribbean travel.
• Manage, liaise, and sync with all household staff (butler, gardeners, captain, art consultants, etc.) and professional and personal vendors regarding multiple projects.
• Run errands and handle personal shopping.
• Maintain and organize inventory (i.e., watches) via Excel spreadsheets.
• Assist with some office management.

Required Qualifications:

• Minimum 5-10+ years of applicable high-level EA/PA experience, ideally within creative.
• Bachelor’s degree required/strongly preferred.
• Ability to run an executive’s life in an efficient and effective manner; prioritize well and work within deadlines.
• Polished and sophisticated with excellent communication skills (both verbal and written).
• Team player; proactive, flexible, “no task is too big or small” mentality/attitude.
• Strong MS Office Suite skills, including Outlook and Excel.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.