Waukesha County Human Resources Looking for Programs & Projects Analyst (Departmental HR Liaison) at Waukesha, WI  Full Time

Waukesha County’s Department of Health and Human Services is recruiting for a talented Programs and Projects Analyst to work in the Administrative Services Division as a Departmental HR Liaison.

Specific duties include:

1. Acts as the HR Departmental Point Person for the Department of Health and Human Services in coordination with the Department of Administration, Human Resources Division.
2. Reviews, analyzes, and monitors the allocation and distribution of the personnel and operating budget, staff productivity, investigate budget variances, and makes corrections or adjustments to the various accounts.
3. Coordinates the departmental recruitment process in conjunction with hiring managers.
4. May assist in secondarily posting and marketing positions posted by DOA-HR.
5. Secondarily screens applicants vetted and referred over by DOA-HR who meet minimum training and experience requirements on departmental/position specific secondary criteria.
6. Schedules interviews and participates in the selection process in conjunction with the hiring manager.
7. Facilitates background and driver’s license checks and post-offer testing with DOA-HR.
8. Facilitates reference checks and the complete of offer letters.
9. Gathers necessary information and processes personnel actions in the County’s HRIS.
10. Acts as the point person for DEI related matters for the department and consumers served at HHS.
11. Participates as a team member on DEI projects and committees.
12. Maintains the Emergency Notification Platform.
13. Works with Department of Administration, Human Resources Division on Health and Human Services Diversity and Inclusion Programs and commitments.
14. Maintains HR related information on the Health and Human Services intranet.
15. Researches, analyzes, and evaluates the operation and utilization of department programs and services to address resources, funding and population needs; evaluates options, makes recommendations, and develops or procures needed data solutions.
16. Coordinates and monitors the efforts of department staff in the formulation and development of long-range plans, goals, and priorities to ensure consistency with department and County policies.
17. Monitors departmental compliance with County-wide and Departmental policies and procedures related to recruiting, on-and-off boarding employees, file management, and other Human Resources related areas.
18. Develops, coordinates, and presents training to assist all levels of staff regarding Human Resources related topics in coordination with DOA-HR.
19. May supervise, assign, coordinate, train, and evaluate employees in a unit of the department.
20. Interprets and explains services and programs to committees, community organizations, and professional organizations.
21. Develops, implements, evaluates, and updates departmental policies and procedures to improve the efficiency and effectiveness of department services.
22. Performs other duties as required.

Under direction, to plan, develop, coordinate, and evaluate department programs, services, and activities; to assist in the implementation and administration of such activities; and to perform other duties as required.

1. Researches, analyzes and evaluates the operation and utilization of department programs and services to address resources, funding and population needs; evaluates options, makes recommendations and develops or procures needed data solutions.
2. Coordinates and monitors the efforts of department staff in the formulation and development of long-range plans, goals, and priorities to ensure consistency with department and County policies.
3. Designs and utilizes research instruments and procedures; compiles the results and evaluates program and service needs; identifies data quality issues and recommends changes for improvement.
4. Develops policies and procedures to address departmental processes or concerns.
5. Prepares operational and statistical reports and records to support recommendations for expansion, reduction, reorganization, or elimination of services or programs.
6. Ensures that department purchased or contracted services remain in compliance with state and federal regulations and guidelines or obtains waivers from the appropriate agency.
7. Researches, analyzes, reviews, evaluates and interprets legislation, court decisions, regulations, trends and variances, and provides input to ensure compliance, efficiency, and /or relevant programming.
8. Analyzes, evaluates, and interprets data trends and variances through the use of computerized information and provides input as to the efficiency and volume of services delivered.
9. Develops program specifications and evaluation standards for department and contracted services; coordinates the request for proposal process including development, distribution, and evaluation; and makes recommendations regarding selection of provider.
10. Coordinates the development of the strategic plan for the department; serves as the point person for the department and monitors the implementation of the plan.
11. May identify funding sources and write grant applications; implement and oversee implementation to ensure compliance with requirements and prepare progress and statistical reports.
12. Develops, coordinates and may present training to assist all levels of staff to perform their duties more effectively and efficiently.
13. May compile, review, analyze, and monitor financial data on an on-going basis and may recommend proper accounting and budgeting treatments for financial transactions and procedures.
14. May review, analyze and monitor the allocation and distribution of the operating budget, investigate variances and make corrections or adjustments to the various accounts.
15. May supervise, assign, coordinate, train, and evaluate employees in a unit of the department.
16. Interprets and explains services and programs to committees, community organizations, and professional organizations.
17. Establishes and maintains effective working relationships with staff, vendors, governmental agencies, community organizations, and the public.
18. Performs other duties as required.

1. Comprehensive knowledge of the principles, practices, and techniques of planning and program monitoring and evaluation.
2. Comprehensive knowledge of federal and state regulations and requirements regarding departmental service programs.
3. Comprehensive knowledge of the role and function of the department within the community.
4. Considerable knowledge of survey, research, investigation and statistical methods and techniques; and of data mapping.
5. Considerable knowledge of purchase of service contract requirements.
6. Considerable knowledge of the practice of public information and public relations.
7. Considerable knowledge of the standards, legislation, and policies affecting department programs and services.
8. Considerable knowledge of computer systems and statistical software.
9. Working knowledge of financial principles, practices, and procedures.
10. Working knowledge of supervisory principles and practices, and of department policies and procedures.
11. Working knowledge of computerized department program software, Internet access, database, spreadsheet and word processing programs.
12. Ability to handle personnel concerns of the staff.
13. Ability to utilize word process, database, and spreadsheet programs.
14. Ability to conduct complex technical research, interviews, and surveys; gather and analyze information and make appropriate and comprehensive written and oral recommendations.
15. Ability to plan, implement, and evaluate programs and services covering a variety of areas.
16. Ability to prepare and maintain accurate records and reports.
17. Ability to plan, organize and coordinate the efforts of others in program and data collection analysis and preparation of detailed and complex program and financial information.
18. Ability to establish and maintain effective working relationships with staff, vendors, governmental agencies, community organizations and the public.
19. Ability to assess the administrative and operational impact of recommendations.

1. Graduation from a recognized college or university with a bachelor’s degree in business or public or healthcare administration, the social services, police science, or a closely related field.
2. Two (2) years of responsible professional work experience which includes research, analysis, evaluation, planning, project management, law enforcement duties, or a closely related area.
3. A master’s degree in an area listed above maybe substituted for one year of the work experience requirement.

This is a new position that will be effective 12/31/22. Selected candidate will have a start date after this date.

Waukesha County’s pay plans, group insurance programs, and other benefit policies comprise a package that is highly competitive and satisfies the needs of its employees.This is intended to give only a brief summary of the employee benefit package. Additional information will be provided at the time of hire.Benefits for part-time positions are pro-rated.

Vacation
2-weeks 1 – 2 years of service
3-weeks 3 – 9 years of service
4-weeks 10 – 16 years of service
5-weeks 17 or more years of service
Holidays (9 paid holidays)
New Year’s Day
Memorial Day
Independence Day
Labor Day
Thanksgiving day
The Day after Thanksgiving
Christmas Eve
Christmas Day
New Year’s Eve Day

Floating Holidays
2 paid floating holidays earned on February 1 and June 1.

Sick Leave
12-days of sick leave granted immediately upon hire. Thereafter, 1-day earned per month, up to a maximum of 120-days.

Funeral Leave
Up to 24-hours of leave with pay to attend the funeral of an immediate family member.

Health Insurance – High Deductible Health Plan
County pays 85% of premium and employee contributes 15% of the premium.

Health Savings Account
Pre-tax savings account that can be used for qualifying medical expenses (e.g. office visit fees, co-pays, prescriptions, vision and dental). County contributes to health savings account based on Health Risk Assessment completion– $2,250 for family plan and $1,125 for single plan.

Onsite Health and Wellness Clinic
Available to individuals who are enrolled in the County’s health insurance plan including employees, spouses, and children ages 2+.Preventive care services are free.All dispensed prescriptions are $2. Dispensed available ACA preventative medications are $0 cost. Non-preventative care visits are $28.Physical therapy is $28 per visit.No cost for office visits after deductible is met. Clinic staffed with MD and Physician Assistant, Physical Therapists, and Health Coaches.

Dental Insurance
Choice of two dental plans. Coverage begins on the first day of the month following 6-months of employment.

Vision Insurance
Coverage begins on the first day of the month following 60-days of employment.

Employee Wellness Activities & Program/Fitness Center
24/7 access to a wealth of health tools and information on the wellness portal.On-going education programs, fitness challenges and classes. On-site fitness center in Administration Center and Health & Human Services buildings.

Retirement Pension
As a full-time employee, you will automatically be enrolled in the Wisconsin Retirement System. This pension is administered by the State of Wisconsin Department of Employee Trust Funds. You are required to pay the employee’s share of contributions to the fund, while Waukesha County contributes the employer’s share. Employees are vested in their portion of contributions immediately and after five years of creditable service for the employer contribution. To view employee/employer contribution rates, visit Wisconsin Department of Employee Trust Funds’ website and type inWRS Contribution Rates in the search box.

Part time employees areenrolled and required to pay theemployee’s share of contributions after working 1,200hours of work in any 12-month period.

457 Deferred Compensation
Optional program used to supplement retirement income.Pre-tax and Roth options available. Eligible to contribute upon hire.

Payroll Roth IRA
Optional post-tax program used to supplement retirement income. Eligible to contribute upon hire.

Group Term Life Insurance
Automatic coverage in life insurance at no cost to employee. Coverage effective first of the month following six months of employment. Coverage upon hire is two times annual salary and then transitions totwo times prior year gross salary after at least one full calendar year of employment is completed.

Voluntary Supplemental Term Life Insurance
Additional voluntary coverage for an employee at the employee’s expense. May purchase amount in increments of $25,000 up to $200,000. No medical underwriting upon initial eligibility. Coverage effective first of the month following six months of employment.

Dependent Life Insurance
Voluntary life insurance coverage for a spouse or dependent child at the employee’s expense. Coverage effective first of the month following six months of employment.
Coverage options:
Option 1:$20,000 (spouse)/$10,000 (child) – $4.00/month
Option 2: $10,000 (spouse)/$5,000 (child) – $2.00/month

Dependent Care FSA
Optional pre-tax benefit account where employees to deduct up to $5,000 ($2,500 if married and filing separate federal income tax returns) that can used to reimburse self for eligible dependent care services such as child or adult daycare. Coverage effective first of month following 60 days of employment.

Healthcare FSA
Optional pre-tax benefit account where employee can contribute pre-tax dollars to pay for health care expenses not covered under a group health, dental, or vision plan such as deductible, co-insurance, co-pay etc. Must not be enrolled in an HSA Qualifying High Deductible Health Plan to elect. Coverage effective first of month following 60 days of employment.

Retirement Health Savings Plan
Automatic enrollment in a retirement health savings plan. County makes contributions each month on the second paycheck of the month on behalf of employee. Effective the first of the month following employment.

Long-term Disability Insurance
Automatic coverage in long-term disability. County pays 100% of monthly premiums. Coverage effective the first of the month following employment.

Employee Assistance Program
Voluntary program that offers free and confidential assessments, short-term counseling, referrals, and follow-up services to employees and their family members who have personal and/or work-related problems. Unlimited access to a highly informative website with articles and tools to support you in a wide variety of your work/life needs. Eligible immediately upon hire.

Tuition Reimbursement
Financial assistance for attending Job-related classes.

Employee Discount Programs

• Dell products
• Discount on cell service through U.S. Cellular, AT&T, T-Mobile, Verizon
• Discounted rate to get Microsoft 365 through Microsoft Home Use Program

Pay for Performance
Employeesare eligible for performance based merit awards with exceptional and commendable performance ratings

Student Loan Forgiveness
Employees may qualify to receive student loan forgiveness under the Public Service Loan Forgiveness Program ().