VineBrook Homes, LLC Looking for Housing Assistance Property Manager at Fairfield, Ohio Full Time

Housing Assistance Property Manager

POSITION SUMMARY/OBJECTIVE

The Housing Assistance Property Manager is responsible for the strategic direction and supervision of the Housing Assistance department. The Housing Assistance Manager works directly with the VP of Property Management, Accounts Receivable Department and Property Management teams in the decision-making regarding occupancy and financial performance of homes under housing assistance programs across all markets. The Housing Assistance Property Manager is the liaison between VineBrook Homes and Housing Assistance Authorities. This position will have direct oversight of the financial performance and compliance of residents within the housing assistance programs. The Housing Assistance Property Manager will assist and coordinate in the timely onboarding of occupied acquisitions and initial set up to begin receiving payments, determines eligibility during onboarding and renewal, monitors and ensures compliance with dwelling lease agreements and financial performance of the assigned properties. We require strong communication, organization, computer, and people skills, which are the foundation for success in this position. Prior experience in the property management industry and Public Housing experience is required. Preferred candidates will have 2+ years of experience in managing an affordable property, and possess a CAM, CPO, NAHP, COS, BOS, HCCP, or LITCH certification.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•  Demonstrate ability to understand financial goals, operate assets in the company’s best Interest in accordance with policies & procedures
•  Prepare variance reports on a monthly / quarterly basis related to performance of homes in the Housing Assistance programs
•  Ability to effectively plan and organize work to include time management, prioritizing, responds timely and effectively to day-to-day problems, handling multi-tasks, meeting deadlines, etc.
•  Create and/or implement processes and procedures within company guidelines to ensure, orderly, efficient workflow
•  Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis
•  Generate necessary legal action, documents, and process in accordance with local, state and  company guidelines
•  Consistently use successful techniques and company directives to screen, hire, orient and train new personnel
• Ensure efficiency of staff through ongoing training, instruction, counselling, and leadership
•  Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment
•  Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.)
•  Manages and assists with the rental program to assure eligibility following Housing Authority and HUD guidelines, including, but not limited to lease enforcement and rent collection, charges, utilities, resident notices, report preparation, work orders, inspection of units, transfer requests, annual/interim re-certifications, and rental adjustments 
•  Knowledge of local housing authorities rent schedules to ensure Vinebrook is getting the most rent on the home
•  Full understanding of local housing authority Leases, Rules and Regulations for all markets across Vinebrook
•  Working knowledge of the HUD Handbook 4350 Chapter 3,4,5 and how it would  affect Vinebrook’s Standard Policy and Procedures and making recommendation to the VP of Property Management for any needed changes to stay in compliance

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS AND ABILITIES)

•  Bachelor’s Degree – Ideally with exposure to Business Administration
•  Property Management experience in Affordable Housing
•  Strong Management Skills
•  Process Improvement Experience
•  Customer Service skills
•  Written and Oral Communication skills
•  Time Management skills
•  Strong use of technology and MIS to manage operations
•  Accounting and Finance Experience
•  Valid Driver’s License is a requirement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY

This position will lead and manage the construction administrative and logistical staff.

TRAVEL

None.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
 
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of the job.  If your experience is close to what you see listed here, please still consider applying.  Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions.  Please let us know if you require accommodations during the interview process. 
   
We are an equal opportunity employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.  We are also a Drug Free Workplace.  Qualified applicants will also be required to pass a drug screening before receiving an offer or beginning employment. Refusal to submit to testing will result in disqualification of further employment consideration.