University of Texas at Austin Looking for LEAP – Faculty and Student Support Administrative Assistant at Austin, TX  Full Time

Job Posting Title:

LEAP – Faculty and Student Support Administrative Assistant

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

To provide professional administrative support for the Learning Enhancement and Academic Progress (LEAP) Center’s goals and objectives.

Responsibilities

• Perform and prioritize simple to advanced administrative support duties for faculty. Duties include requisition of classroom course material per request, formatting and editing curricula and CV’s (APA format), filing (hardcopy & digital), crafting and mailing preceptor letters, tracking forms, scanning, administrative and data collection and compilation.

• Communicates directly with internal (faculty, students, and staff)/external customers (vendors). Provides key faculty support in maintaining all faculty workrooms, schedules annual preventative maintenance and cleaning of workroom equipment, restocking supplies in all classrooms, study rooms, and designated student areas weekly.

• Provides student support by managing the nursing ID badge system including requirements, maintenance, and supplies. Schedules faculty, staff, and student ID photos in collaboration with Student Services and the Office of Administration. Oversee student uniform and merchandise sales and deposits, replenishment, and inventory daily.

• Supports LEAP faculty and student support initiatives, programs, department agendas, meeting minutes, and scheduling. Capable of independent work, creative with an eye for departmental productivity and efficiency. Back-up for all LEAP student/faculty support activities. Provides daily coverage for lobby desk breaks.

Required Qualifications

High school graduation or GED, some higher education or college degree preferred. Three years of experience with office administrative clerical procedures and functions. Professional demeanor with excellent customer service skills, time management, and initiative. Recognizes and seeks clarification when needed with the ability to work as part of a team. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, & Publisher), Adobe forms, ability to work with PC or Mac, excellent keyboard skills, attention to detail, and comfortable learning new technology. Applicant should be able to maintain the growth of a smooth, positive, and productive working environment within the organization.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Associate’s degree in business administration, ability to format documents using APA, AMA, or MLA, familiarity with the Canvas Learning Management System, and Qualtrics Survey Software is preferred but not required.This entry-level position is suited for a person who is reliable and accurate, a productive self-starter, intelligent, and resourceful. We’d like someone who enjoys physical work, staying organized and improving documentation.

Salary Range

$35,000 – $42,000

Working Conditions

Typical Office Environment

Work Shift

Work week hours are Monday – Friday, 8am – 5pm. Occasional evening and weekend work may be required.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Final candidates must complete a skills assessment in spelling, grammar, and the use of Microsoft Office Suite.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• [PDF]
• [PDF]
• [PDF]
• [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.