University of Michigan Health System Looking for Clin Bus Analyst Senior at Ann Arbor Full Time

The Nursing Informatics department at Michigan Medicine works collaboratively with all the Nursing, Allied Health Partners, Office of Clinical Informatics, and Health Information Technology and Services, across all patient care areas to assess, plan, integrate, and execute clinical technologies across patient care. This team helps develop policies, procedures, and workflows to enhance proficiency and effectiveness in a manner consistent with the enterprise-level model of care, ideal patient care experience, approved standards of care, utilizing informatics principles and tools, particularly in relation to the Electronic Health Record.

The Perioperative Services Clinical Business Systems Analyst Sr applies clinical experience & knowledge of intraoperative nursing standards & workflows to ensure Michigan Medicine?s MiChart (Epic) OpTime application meets the needs of service leads, intraoperative staff, and the Operating Rooms (OR) as a whole. This includes acting as a liaison between the Operating Rooms & HITS OpTime team to address regulatory requirements, institutional/departmental needs & documentation burden reduction. The Clinical Business Systems Analyst also collaborates with the Office of Clinical Affairs, Good Tissue, Manufacturing, and Laboratory Practices (GTMLP) Coordinator to validate that current allograft tissue policies, procedures & documentation meet the Joint Commission (TJC) standards and will pass intra-cycle monitoring & triennial surveys.

The Business System Analyst Sr?s activities promote quality, safety, efficiency & cost reduction for the Operating Rooms at all Michigan Medicine locations.

Responsibilities*

MiChart (Epic) OpTime

• Conduct periodic review of OpTime Intraop Navigator sections; solicit improvement suggestions from end users & edit content as mandated by changes to policy/regulatory standards.
• Collaborate with OR Educational Nurse Coordinators (ENCs) & MiChart instructional designers/technical writers to maintain/create Intraop Tip Sheets & develop Intraop Navigator learning module
• Customize OpTime dashboard/tools/reports to meet Service Leads’ needs
• Update/create DPC patient positioning templates as needed for Service Leads
• Review/update existing procedures (service/location authorizations, leveling, descriptions, aliases, default times, etc.)
• Request modifications to Case Request Order Sets as necessitated by changes to procedures & DPCs to ensure correct procedure selection > case booking > Epic algorithmic DPC selection
• Create/submit proofs for necessary changes to Implant worksheet, EBL/Count worksheet & lab requisitions
• Maintain Intraop one-step medication list according to standard format/nomenclature, route & unit of measure
• Assist Pharmacy Billing with intraoperative medication documentation/billing issues
• Support/prepare for MiChart upgrades, planned/unplanned downtime & Daylight-Saving Time changes

Supply Chain Activities

• Review/update allograft tissue implant policies, procedures & documentation with GTMLP
• Plan, execute & collect end-user feedback for VA/VAT-directed OR product evaluations
• Identify & collaborate with clinical end users to assist Supply Chain with substitute/replacement product evaluation/selection in the event of back-orders/supply availability issues
• Evaluate custom procedure pack contents with vendor & end users to identify cost- & time-saving opportunities; submit content lists/new product requests as indicated
• Partner with Value Analysis to replace latex products with latex-free wherever feasible
• Identify redundant products for consolidation/cost reduction opportunities
• Reconcile ORMIS/PeopleSoft Product Categories. Create new PS categories in ORMIS in established format as needed; submit to OpTime
• Review RCAT & Item Master to confirm descriptions & product categories are correct for trackable tissue/devices, fresh/frozen tissue, implants, latex items, limited reuse devices, etc. Coordinate corrections with Item Maintenance to ensure category-driven reports pull complete implant & supply usage data.
• Assist with the catalog consolidation between ORMIS, PeopleSoft, and QSight.

Other Activities

• Review/update allograft tissue implant policies, procedures & documentation with GTMLP
• Create/submit proofs for necessary changes to Implant worksheet, EBL/Count worksheet & lab requisitions
• Use ServiceNow to submit & track change requests
• Coordinate submission of annual Chemical Inventory from all OR sites
• Additional intraoperative quality/safety activities as needed
• Identify clinical end users to assist OR Supply Chain with selecting substitute products in the event of a back-order/supply availability issue

Required Qualifications*

• Educational Requirement: BSN
• Minimum of 5 years of OR experience as a Registered Nurse, preferably knowledgeable in several services or sites
• Ability to work in a dynamic development environment and adjust to constant changing priorities, processes, and project plans.
• Experience with MiChart (Epic) OpTime, including but not limited to service lead responsibilities, familiarity with OR RN documentation requirements, experience with reporting and build formats.

Desired Qualifications*

• Extensive experience in/knowledge of RN circulator role
• Demonstrated experience resolving complex integration issues involving multiple technologies and business areas.
• Participation in the Optime Users Committee and Super User Program
• Experience with understanding and documenting workflows and clinical processes, as well as creating solutions to support these processes.
• Demonstrated proficiency using electronic organization methods & software, particularly Microsoft Excel & PowerPoint
• Ability to work with large sets of data, either number or text, completing summaries or graphs
• Demonstrated accountability & dependability
• Demonstrated ability to promote professional, collegial, collaborative relationships & problem-solve with a multidisciplinary team
• Excellent verbal & written/electronic communication skills
• Current/recent participation in quality improvement initiatives
• Knowledge of OR supplies, equipment, and instrumentation

Additional Information

• Supervision Received: Reports to the Chief Nursing Informatics Officer of UMH Nursing Administration and to the Administrative Director of Perioperative Services
• Supervision Exercised: None

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccination Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response .

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.