University of California – Santa Barbara Looking for Director, Financial Planning & Analysis at Santa Barbara, CA  Full Time

Working Title: Director, Financial Planning & Analysis

Payroll Title: FINANCIAL ANL MGR 2

Job Code: 0213

Job Open Date: 10/5/2023

Application Review Begins: 10/20/2023 for primary consideration

Department Code (Name): BAPO (BUDGET & PLANNING OFFICE)

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator (Personnel Program): MSP

Salary Grade: Grade 27

Work Location: Cheadle Hall – 1317

Working Days and Hours: M-F, 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable Remote/ Hybrid

Hiring/Budgeted Salary or Hourly Range: [$124,200 – $198,000/yr].
The budgeted salary that the University reasonably expects to pay for this position is $124,200 – $198,000/yr..

Full Salary Range: [$124,200 min of full salary range – $243,800/yr. max of full salary range].
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Position Profile

UCSB seeks a creative, and forward-thinking Director of Financial Planning and Analysis, who will serve as an integral member of the Office of Budget & Planning. This position is responsible for long-range financial planning and analysis for the campus operating and capital budget. This is a great opportunity for someone that is hands-on, thrives in a changing environment, and has a strong sense of urgency that will put their exceptional data analysis skills to use.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

In this highly visible role within the Office of Budget & Planning, the Director of Financial Planning and Analysis (Director, FP&A) will provide critical leadership and support for the University’s financial planning, forecasting, and decision-making processes. The Director will serve as an integral member of the Office of Budget & Planning in the development, interpretation, and analysis of UCSB’s financial planning and resource allocations. In addition, the position provides support to the Chancellor, Senior Officers, Colleges, campus departments, and committees regarding the allocation and management of resources.

The Director, FP&A reports to the Associate Vice Chancellor of Budget & Planning and is responsible for long-range planning, analysis, and implementation in a number of campus operating and capital programs. This hands-on position applies principles of public finance to conceptualize, develop, and implement cross-functional funding models in support of critical campus programs. Responsibilities include: providing short- and long-term financial analysis for the campus’s operating budget; developing management reporting processes to support effective financial planning and decision-making; evaluating the financial viability of planned capital projects; developing strategies and conducting analysis related to the use of debt for financing capital projects; providing advice and executing transactions related to the campus’s cash and portfolio of investments. This position will play an important role in the campus financial modernization project which will transform financial management to better serve the needs of the campus community. #LI-KA1

Required Qualifications

• Bachelor’s Degree in a related area of study or an equivalent combination of education and experience.
• Hands on experience in analyzing data and designing and delivering reporting at an advanced level using Hyperion, SQL, and MS Access databases, Tableau, Excel, and/or other reporting software.
• Expert knowledge of and/or demonstrated experience in financial policies and practices, especially relating to capital financial planning, debt management and modeling, treasury management, and/or financial information systems.
• Proven expertise in financial modeling for a large public organization, or a comparably sized/complex, matrixed organization.
• Advanced knowledge of and experience in strategic financial and budget management using advanced financial concepts for planning.
• Advanced knowledge concerning preparation and interpretation of financial statements such as the Statement of Net Income and Change in Net Position, Balance sheet and Cash Flow Statements.

Preferred Qualifications

• Master’s Degree or other advanced degree in a related field of study preferred.
• Financial experience within the UC or other institutions of higher education.
• Proficient knowledge of and experience in strategic financial and budget management using advanced financial concepts for planning.
• Knowledge of UCSB financial systems (PeopleSoft, EZAccess, UCPath).
• Analytical and conceptual skills applied to the resolution of complex problems with ability to identify key issues in complex situations, evaluate options, initiate strategies for resolution, measure progress, and apply course correction as necessary.
• Highly effective interpersonal skills, and strong written and verbal communication skills. Ability to work under deadline pressures, handling multiple projects concurrently, and dealing with sensitive and confidential issues.
• Must possess advanced knowledge of accounting theory, fund accounting, UCSB Policies and Procedures, auditing and internal control practices. Possess working knowledge of auditing principles, including practical experience.
• Experience working with others to establish policies, programs, and procedures and to arrive jointly at solutions to complex challenges.
• Must possess solid accounting skills and understanding of general ledger reconciliation and budget transactions.
• Ability to keep track of and complete a large number of continuing problem resolutions, projects, and requests in an environment of rapidly shifting priorities, delegating to staff as appropriate.

Special Conditions of Employment

• Satisfactory completion of a criminal history background check
• Must maintain valid CA DL, a clean DMV record and enrollment in DMV Pull-Notice Program
• UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

45% Resource Planning –

• Works closely with leadership to establish priorities that will advance the university’s financial planning and management, including strategic planning and sequencing of activities. Conceptualizes, develops and recommends long-range resource allocation plans based on fundamental campus policy and principles of public finance.
• Directs financial forecasting, and planning processes with special emphasis on the development and implementation of cross-functional funding models for jointly beneficial campus programs. Develops Pro-forma financial projections, complex financial analyses, and multi-year forecasts that reveal key drivers of economic value to facilitate strategic decision-making.
• Develops, implements, and maintains business information and analytical tools for campus financial and management reporting in partnership with other campus departments. Oversees and facilitates training on the use of new reporting tools across a diverse user community.
• Develops and manages internal financial reporting processes, performs complex analyses on financial statements, and prepares summary-level operating results for review with senior leadership.
• Develops strategy and provides input to the campus regarding the pursuit of new resources for the campus, as well as restructuring strategies for the use of existing resources. Provides critical, high-level policy analysis on a wide range of budget, financial, and other resource planning and allocation issues.
• Prepares documents, statistical analyses, and graphical data needed to support the Chancellor, Senior Officers, and campus committees and departments.
• Prepares the annual campus all Funds Budget, for submission to UCOP and inclusion in reports to the Regents. Gathers and analyzes all underlying data, developing models to consistently incorporate assumptions and individual projects concerning enrollment, student fee income, contract and grant revenues and expenditures, indirect cost recovery, and auxiliary enterprise income.

45% Campus-wide Analytical Support –

• Conducts in-depth analytical studies concerning both (1) specific programmatic areas which span a broad diversity of business models and funding streams; and (2) campus-wide programs such as employee benefits and investments in the system-wide STIP program.
• Analyze and report on market balances and unrealized gains in the campus’s investment pools, including the Short-Term Investment Pool (STIP), and Total Return Investment Pool (TRIP). Assist leadership in making strategic decisions about the campus’s cash and investment portfolio, including balancing STIP, TRIP, and FFEs. Work with the Office of the President to execute decisions related to the campus’s cash and investments.
• Identify and develop strategies for using debt to finance capital projects. Work with the Office of the President to issue debt instruments (e.g., bonds, commercial paper) for new capital projects and to refinance, as needed, debt for existing projects. Manage the campus’s debt model and debt capacity analysis. Monitor and manage matters related to the university’s existing debt portfolio, including bond draws, debt service reporting, funding draw certifications, etc.
• Manages special organizational, budget, and financial studies such as administrative reviews, management audits, and program reviews that require research, data collection, critical thinking, and a high level of independence.
• Synthesizes complex financial data and analysis into meaningful presentations and reports, identifying significant issues in campus resources, uses, and trends.

10% Quality Control –

• Coordinates and manages a wide range of resource issues with the appropriate campus, and university constituencies. Interprets applicable financial regulations, laws, and policies for local implementation.
• Consults with UCOP, as well as other UC campuses, on resource management and planning issues. Coordinates and consults with campus control points and departments regarding budget and financial matters, including requests for information and data, rate proposals, budgetary savings, and staffing. Represents the Budget Office as an advisor and/or member on both ongoing and ad hoc committees.
• Frames key questions and develops recommendations to help inform decision-making among University leaders; synthesizes findings and determines short- and long-term ramifications for all stakeholders.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information

* University of California Policy on Vaccinations – With Interim Amendments

* August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)

*Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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