University of Arizona Looking for Academic Advisor IV – CAPLA at Tucson, AZ  Full Time

CAPLA is an international leader in the development of sustainable design and planning solutions for arid regions of the world. CAPLA’s setting in Tucson offers inspiration and guidance to faculty and students working directly with and in response to the diverse ecology and culture of the Sonoran Desert while developing processes for analysis and design that are portable to other arid and semi-arid locales.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

• Administration
  • Conduct data analysis to provide school and college administrators actionable insights, helping them make informed decisions regarding academic programs and student performance.
  • Monitor student retention rates and regularly report trends and potential areas of concern to the academic leadership team.
  • Work with faculty members to address challenges and suggest improvements in curriculum design to optimize student learning outcomes.
  • Oversee the monthly newsletters, among other student communications, to keep the student body informed and engaged with the latest campus updates and events.
  • Assist with scholarships and other student financial matters, diligently ensuring students receive financial support and recognition for their academic and extracurricular achievements.
• Advising
  • Assist CAPLA students in determining educational plans, choosing courses, and exploring majors, minors, and career options.
  • Conduct orientations and manage student registration across main campus, online platforms, and microcampuses.
  • Assess Advanced Placement (AP) credits and other high school-acquired credits for equivalency.
  • Evaluate and approve transfer credits from other institutions to ensure students receive appropriate credit for their prior academic achievements.
  • Counsel students on options to satisfy degree requirements.
  • Provide guidance to students seeking to change their major, entering and exiting specific disciplines.
  • Offer specialized advising to students on academic warning, probation, or those facing eligibility concerns.
  • Continually monitor students’ academic progress, determine satisfactory progress toward degree, and assist students in completion.
  • Perform degree audits to verify that students meet all their program requirements to facilitate a smooth graduation process.
  • Identify current and potential needs or problem areas (e.g., study skills, tutoring) and coach the student through those difficulties by developing academic actions plans, and/or refers to appropriate campus resources for assistance as needed.
  • Handle articulation processes specific to microcampus offerings.
  • Advise on online major selections and working closely with AZ Online to ensure seamless transitions.
  • Advise students enrolled in or considering the Accelerated Master’s Program (AMP).
  • Provide guidance to students on scholarship opportunities and applications.
  • Assist students with mid-semester course modifications, ensuring they’re aware of academic implications.
  • Communicate with students and faculty via email, phone, and in-person to address academic issues, assess student progress, advise on life-work balance, financial matters, and mental health, and participate in student-centered events.
• Leadership of the Team
  • Act as a team leader, provide mentorship and guidance to Academic Advisor IIIs (PC3).
  • Coordinate and delegate tasks to team members to ensure timely and accurate academic tracking while overseeing their contributions to ensure compliance with academic standards and financial aid rules.
  • Oversee and streamline the onboarding process for new employees, ensuring they are equipped with the necessary tools and knowledge to perform their roles effectively.
  • Design and lead training sessions tailored for Academic Advisors.
    Collaborate with Advising + Recruitment Team by contributing strategies to attract and guide prospective students through their academic journey.
  • Collaborate with the Marketing and Communications department to promote our programs and highlight the successes of faculty and students.
  • Participate in the FRAME Squad, working on special projects and initiatives aimed at enhancing the educational experience for students.
• Liaison Roles
  • Serve as a liaison with management teams to evaluate and analyze current organizational policies and procedures; propose suggestions for improvements to drive optimal operational effectiveness.
  • Attend faculty meetings as invited to ensure effective communication and collaboration across academic units.
  • Oversee initiatives for shared degrees that CAPLA does not directly manage.
  • Represent CAPLA in liaisons with other university colleges and university committees/offices, championing changes and addressing academic issues as an expert in the subject matter.
  • Participate as a member of CAPLA committees when invited or elected.
  • Serve on university committees focused on advising, when feasible, bring expertise to help shape effective strategies and best practices.

  Knowledge, Skills, & Abilities

  • Proficiency or familiarity with academic advising software or tools.
  • Demonstrated ability in effective communication and interpersonal skills.

• Minimum of 8 years of relevant work experience, or equivalent combination of education and work experience.
• Bachelor’s degree required.