Tesla Motors, Inc. Looking for Associate Business Operations Specialist at Sparks, NV  Full Time

Tesla is looking for a
highly motivated Business Operations Specialist. This position’s primarily
responsibility is to help support the Infrastructure Engineering group at our
Gigafactory in Sparks, Nevada. The position will support in the design,
planning and execution of company infrastructure by providing the team with the
necessary information to ensure successful document management. Role would
support project processes and documentation from the design phase to project
close out. The successful candidate will support daily management and
maintenance of the document control system across all sites, help to create and
maintain standards, support reporting, and provide trainings to internal and
external team members.

• Work with sub-contractors and suppliers to ensure
  compliance with the Tesla document management system
• Process documents and deliverables including, but not
  limited to: submittals, designs, drawings, calculations and other
  engineering data
• Maintain project correspondence
• Provide document management support to Contracts and
  Procurement teams
• Review incoming document transmittals and document
  register for nonconforming documents. Correct as necessary to ensure
  the register remains clean and compliant
• Create and manage approval of project documents
• Maintain weekly reports and logs identifying open
  workflows, mail items, submittals, and other documents
• Work with team members to ensure proper maintenance
  and retention of all qualifying documents and information
• Manage Infrastructure software POs to support
  day-to-day business for engineering and construction
• Provide training to project resources as part of the
  on-boarding process, both in person and virtual sessions
• Maintain the Completion Management System (CMS) with
  new asset and checklist allocation
• Work with sub-contractors and suppliers during
  contract closeout to ensure all project documents are received prior to
  releasing retention payments
• Manage the access to the Facility’s CMMS
• Maintain flexibility to provide additional support as
  requested or required bases on individual project needs

• Associates Degree in Engineering, Construction or
  Relevant Industry (equivalent experience considered)
• Aconex experience strongly preferred
• Experience with any Completion Management System
  (CMS)
• Advanced MS Excel skills
• Proficiency in Microsoft office suit
• Detail-oriented with exceptional organizational
  skills
• Demonstrated problem solving ability in
  cross-functional environment
• Innovative, Open-minded, collaborative, and a
  team-oriented attitude
• Strong work ethic; ability to work evenings and
  weekends as needed.