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Are you a seasoned, scrappy Executive Assistant who would like to play a cherished role building a visionary business? Are you earnest, trustworthy, organized, and supportive? Do you give your work 100%, and do you want to work with people who also take that level of pride in their work?
Would you like to be in a small-company, entrepreneurial environment where everyone has broad responsibility, has outsized impact, and plays a visible role on a high-performing team? Would you like to work in a best-of-both-worlds environment, for a new private equity firm (high-growth, the excitement of a startup, etc.) but one funded by permanent capital (so its financial stability is ensured)? If this resonates, read on and consider applying to join our team!
About The Firm.
Terminus Capital Partners (“TCP”) is a leading, startup software private equity firm. Simply put, we buy and build enterprise software companies. We are a talented team of 11 professionals across 5 different countries who love our craft and who want to slowly-but-surely change the face of our industry, by doing things differently and better. Based in Atlanta, GA and backed by blue-chip investors, TCP has invested $300m to build 9 market-leading companies since our founding in 2017. And we are just getting started!
Requirements
TCP is hiring a head of administration and senior executive assistant (“Sr. EA”). The Sr. EA will be in on the ground floor of TCP’s growth and will be a valued member of our 11-person team (12 people, including you!) from day-one. The Sr. EA will have three responsibilities: (1) serve as executive and administrative assistant to the Founder and CEO of TCP; (2) be head marketer for TCP, managing email correspondence with investment bankers and investors, organizing business development meetings, updating TCP’s website and LinkedIn, etc.; and (3) administer TCP’s simple back-office, by using our accounting, HR, and IT software; by ensuring our lawyers and accountants make filings with relevant state and federal regulatory agencies; and by establishing policies and procedures to professionalize TCP and run its day-to-day. We believe getting and keeping our firm organized is critical to our success. So we deeply value this role and look forward to this important recruiting process.
Responsibilities.
- Executive Assistant.
- Manage the CEO’s email inbox and own his calendar. Total gatekeeper.
- Orchestrate CEO’s travel to see acquisition targets, investment banks, investors, etc.
- Basic administrative duties: book business development dinners and events, remember birthdays and send little gifts to important people at important times, coordinate one-off logistics and whack-a-mole one-off tasks, etc.
- Brief the CEO for calls and meetings, by browsing firm/CRM/email records and by conducting simple online research (yay, ChatGPT!). Handle meeting follow-ups, such as sending a requested presentation or executing a non-disclosure agreement, etc.
- Handle expenses.
- Plan offsites, retreats, occasional corporate socials, etc. for TCP. Develop friendships with the team and help foster culture!
- Back-Office.
- Act as COO.
- Handle the administration of the firm by running our simple back office.
- You get to create and own the policies and procedures we implement as a growing and professionalized private equity firm. Yay, autonomy! But fear not, our CEO can spell things out for you if you want guidance.
- HR.
- Monitor our payroll through Rippling and our benefits through Lockton, handling any issues that arise. Don’t worry, this is on auto-pilot.
- Coordinate our quarterly performance review process.
- Accounting.
- Maintain our Quickbooks. It’s simple book-keeping, because we are a 12-person firm with few expense categories.
- Ensure our tax firm GGG completes our tax filings, mails paperwork to our investors on time, etc.
- Manage the expense process for TCP employees.
- No “IT responsibilities”, don’t worry (fortunately our Operations Team is full of software experts!).
- Marketing.
- Be an overall marketing-and-sales assistant to the CEO, so with your help the CEO can grow the firm faster.
- Send ~50 emails per week and set ~5 calls per week for the CEO with our existing, most important targets, investment banks, investors, and network connections.
- Learn Hubspot, our CRM (don’t worry, 4 people on our team are experts) and ensure it’s updated.
- Act as point-of-contact for our most important investor and investment banking relationships on behalf of the CEO.
- Execute a simple TCP marketing strategy (e.g. weekly LinkedIn posts, monthly email newsletters, updating our website when we buy or sell a company, etc.).
- Once you ramp up, all these responsibilities are expected to take 30-40 hours/week, maximum. This seems like a long list only because we’re laying everything out holistically and descriptively.
QUALIFICATIONS, Etc.
5+ years of experience as an administrative and/or executive assistant. Can be less experience for an exceptional and ambitious candidate.
Preferable to also have experience as a sales development rep / appointment setter or PR associate. Totally OK if you are an introvert, because it’s mostly electronic communication. But you need to be willing to learn these skills and need to have a “charm the customer” mentality with TCP’s counterparties.
You might be an ideal fit if you’ve worked at a Professional Services firm (overlaps with our pace-of-work, cultural norms, expectations, even jargon). Think real estate firm, VC or PE firm, accountancy, law firm, consultancy, etc.
Also, you might be an ideal fit if you’ve worked at a small firm or startup (reflects our culture – think entrepreneurial, wear-many-hats, “figure it out; get it done” mentality, etc.). Equally, you might be an ideal fit if you worked at a large firm but you’d prefer a small firm atmosphere (you disliked bureaucracy, or you disliked being in an “admin pool”, or you wanted more responsibility and impact, or you wanted a close team that’s more of a “work family”, etc.).
Attributes
- Team-player attitude. No sense of entitlement.
- Self-starter motivation. Not just a “box-checker”. Willing to act like it is your money and your dream at stake.
- Pro-active. Ability to anticipate needs and take them off your the boss’s plate.
- Excellent written and verbal communication skills.
- Can write concisely and persuasively. Think “too long; didn’t read” meets Joseph Williams’ Style (great book, albeit dry, Google it!).
- Can develop such a seamless relationship with a colleague that communication gets super-efficient, almost shorthand. Extra points if we can banter like an Aaron Sorkin screenplay!
- Scrappy. The kind of person who “just figures things out and gets stuff done”. Never deer-in-headlights. Overcomes ambiguity by making assumptions and taking action when things aren’t cookie-cutter. Done is better than perfect!
- Self-confident and cool under pressure. Maybe you even enjoy the adrenaline rush of when the stakes are high there are a lot of things going on.
- Incredibly organized. Loves to bring order to chaos and make things operate smoothly. Has a “team mom” or “team dad” mentality, taking pride in making sure that people have what they need and logistics are turnkey.
Benefits
- Compensation: up to $150,000/yr, consisting of 2/3 base salary + 1/3 discretionary bonus
- Health Care Plan (Medical, Dental & Vision)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Training & Development
- Career Progression: to Chief of Staff (3-5 yrs), then if interested and capable, to Chief Operating Officer (10 yrs)
- Location: Atlanta, GA (office tower in Buckhead); 1 day/week in-office, otherwise remote and flexible
CONCLUSION & NEXT STEPS
All told, we are looking for an entrepreneurial, organized, confident, and trustworthy executive assistant to handle administrative, back-office, and biz dev activities for our CEO, so we can take our firm to new heights. Over 6 years, we have grown from 2 people and $0 in assets to 11 people and $300m in assets. Growing pains are a great problem to have, but we are spread too thin, and we don’t want things to fall through the cracks.
We at TCP believe we have an incredible market opportunity to buy and build under-optimized software companies into market leaders and to literally change how the software private equity industry works. So we want a superstar executive assistant to join our team, get and keep us organized, and help us seize that opportunity!
If this sounds like you, and if you are interested, please apply to learn more about the role.
