T.W. Frierson Contractor Looking for Subcontractor Prequalification Coordinator at Nashville, Tennessee Full Time

Date Posted: 10/30/2023
Location: Nashville, TN
Salary Interval: Salary
Pay Range: N/A

Application Instructions

Please complete the general application questions and attach your cover letter and resume. We will contact you by email if we are interested in beginning the interview process with you. Our interview and selection process typically follows these steps:

1. Phone Interview with Talent
2. In-Person Interview with Hiring Team
3. Reference Checks
4. Employment Offer Extended
5. Employment Offer Accepted
6. Post-Offer Qualifiers (Criminal Background Check, Driving Records Check, Pre-Employment Drug Test)
7. First Day & Orientation Scheduled

Benefits and supplemental compensation include:

1. Medical, dental, vision, life, disability, legal, identity theft, and AFLAC insurance
2. Health savings account
3. Dependent care flexible spending account
4. Paid holidays and vacation
5. 401(k) with company match
6. Employee stock ownership program (no cost to employee)
7. Company apparel program
8. Flexible work schedules
9. Casual office dress code
10. Annual bonus

Position Description

Job Summary: This position will coordinate the prequalification, compliance, and document management processes associated with the Company’s Subcontractor Prequalification Program in a hybrid remote work environment.

Duties & Responsibilities:

• Identify and contact subcontractors from the subcontractor database to request prequalification materials. Assist subcontractor and/or their agents with completion and submission of materials. Ensure timely and compliant submission of prequalification materials.
• Import data for new subcontractors into the system.
• Upon receipt of complete subcontractor prequalification material, notify the internal approving parties, and track and obtain their approvals. Resolve issues of non-compliant submissions.
• Maintain database of all prequalified subcontractors, updating as required.
• Coordinate with Operations team members to ensure that the purchasing process is being supported by the prequalification process.
• Requalify all subcontractors on an annual basis, collecting updated financial and safety data and verifying references.
• Create and maintain a work acquisition and burn rate database for all subcontractor contract awards. This database will be used to track contract awards, monitor maximum contract, and aggregate the amount of project awards. Make the database accessible to the Preconstruction and Operations departments.
• Build effective relationships with subcontractors, Operations and Preconstruction teams to support the subcontractor qualification program.
• Interact with subcontractors through email, phone, and in person as necessary to ensure the program’s success.
• Maintain statistical records of the progress of the prequalification program.
• Create and update periodic reports for presentation to the Executive Team about the status of the prequalification process.
• Use the latest technology and software to complete projects as assigned.

Position Requirements

Knowledge, Experience & Competencies:

• Associate degree in business management or equivalent work experience
• 0-2 years of administrative work experience, preferably in a commercial construction environment
• Exceptional organizational skills and the ability to coordinate and prioritize multiple projects
• Excellent interpersonal skills with customer-service orientation
• Strong oral and written communication skills
• Ability to produce quality work in an efficient manner, working independently with minimal direction supervision in a hybrid remote work environment
• Good computer skills including Microsoft Word, Excel, Outlook, and internet-based applications
• Ability to perform all duties in a digital/paperless environment
• Ability to operate basic office equipment including computer, printer, copier, fax, scanner, adding machine, telephone, and mobile phone/radio
• Ability to work Monday through Friday, at least eight hours per day, five days per week between the hours of 7:00 a.m. and 5:00 p.m.

Travel Requirements:

Occasional travel to meetings or events within a 50-mile radius of office, 1-2 times per quarter.

Equal Opportunity Employer T. W. Frierson Contractor, Inc. is committed to providing equal opportunity to all its employees and applicants for employment under the requirements of all federal, state and local laws. It is the Company’s policy to recruit, hire, train, compensate and promote all its employees and to administer all other personnel policies without regard to race, color, creed, religion, sex, age (40 and over), national origin, pregnancy, handicap or disability, personal genetic information, veterans’ status, or any other status or category protected by federal, state and local laws.

PIc69650a58ac8-(phone number removed)