Log In
Sign Up
Job Description
The Iowa Department of Public Health (IDPH) and Department of Human Services (DHS) merged on July 1, 2022, to form one agency, the Iowa Department of Health and Human Services (HHS). We are seeking three Secretary 2s.
Duties Include
Proofreads reports for accuracy, grammar, spelling, medical terminology, and sentence structure; translates medical jargon and abbreviations from notes into a readable type written form for inclusion in final autopsy report. prepares final version for distribution. Completes the entries into the case management system fulfilling all required fields for report completion.
Receives checks from county auditors and funeral homes, credits accounts and processes checks for deposit. Reconciles invoices from vendors and inputs charges for county cases into billing spreadsheet, readies cases for invoice preparation.
Relays messages and general instructions as needed for the consolidation/completion of autopsy case files and death certificates to investigators and pathologists; maintains records of assignments and follows up with investigators and pathologists be sure tasks and reports are completed in a timely manner according to NAME guidelines.
Receives/screens visitors and telephone calls; provides information and answers questions that require researching program files and case management system. Routes other specific calls to the appropriate staff person for handling in a polite and professional manner.
Initiates changes in office policies/procedures; may train and review the work of lower-level clerical employees.
Applicant must pass a background check prior to employment.
Benefits: We have a great total compensation package, including:
- Iowa Public Employees’ Retirement System (IPERS)
- Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
- Health, Dental and Vision Insurance
- Vacation Leave
- Sick Leave
- Paid Holidays (9 days/year)
- Flexible Spending Accounts
- Life Insurance
- Long-Term Disability Insurance
For additional information on benefits, please visit the Iowa Department of Administrative Services website at https://das.iowa.gov/state-employees/human-resources/employee-benefits-programs.
Director’s Statement: HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).
E-Verify Statement: Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on this link to view the job description.
