State of Idaho Looking for Administrative Assistant 1 at Boise, ID Full Time

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Summary

The Idaho Division of Human Resources (DHR) has a current opening for an Administrative Assistant 1. This position will support the Idaho Department of Correction (IDOC) located the Central Office in Boise, Idaho. This position will provide support to the Human Resource Department. It is a part time position, working 20 hours a week in the morning Monday-Friday and is eligible to receive benefits.

Responsibilities

• This position performs a wide variety of secretarial functions.
• Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities including.
• Compose letters, correspondence, and memos requiring independent judgment as to content.
• Compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Schedule and coordinate arrangements for meetings and conferences.
• Act as a liaison between their organizational unit and external customers.
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Monitor budgets and prepare financial transactions.

Minimum Qualifications

• Good knowledge of office support functions. Typically gained by one year of work experience performing a wide variety of secretarial support; OR formal training consisting of successful completion of an 18-24 month office administration course of study beyond high school. This coursework should have resulted in an Associate (A.A.) degree or equivalent to be qualifying.
• Experience in customer service and public relations. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• Experience researching and problem solving. Typically gained by at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs.
• Experience using a personal computer and operating computer software. Typically gained by at least 1 year of office experience using word processing software to format a variety of business documents; OR, I have recent Word processing training coupled with at least 6 months’ experience performing word processing in a business office setting.
• Experience using effective English, spelling, punctuation and grammar to compose and edit business documents. Typically gained by at least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR, I have successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.

Benefits

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]

Preference may be given to veterans who qualify under state and federal laws and regulations.