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Job Responsibilities
If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina’s youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).
Mission
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.
Job Purpose
Under general supervision, The Administrative Specialist II will provide administrative support by monitoring data analysis, inputting information in various agency systems as requested by the Director of Youth Grievances and Family Support.
Job Responsibilities
Plans, organizes, develops, and implements all administrative and clerical procedures necessary for the operation of Youth Grievances and Family Support within the Division of Programs and Services, which includes coordinating all Department activities and meetings; Preparing and maintaining detailed, complex correspondences and reports that may be confidential and/or sensitive in nature that may include Investigative-related documentations.
Serves as the Administrative Specialist to the Director of Youth Grievances and Family Support. Duties may include but are not limited to filings, copies, monthly reports, coordinating support, preparing memos, composing/responding to correspondences, taking meeting minutes, creating excel spreadsheets, and PowerPoint documents, coordinating and scheduling meetings.
Prepares and completes hiring paperwork and documentation for the department.
Manages and maintains all grievance team reporting systems.
Duties may include but are not limited to accountability reports, PbS report, calendars and databases.
Assists with edits and updates to grievance documents (i.e. routine forms, program guides, SOP’s, policies, etc.) and the storage and dissemination to appropriate parties of said documents.
Orders necessary supplies/materials for Youth Grievances and Family Support Department and accepts assignments for non-routine projects.
Performs other related duties as needed or required to support the division and the mission of the agency.
Minimum And Additional Requirements
STATE MINIMUM REQUIREMENTS:
A high school diploma. Related clerical experience may be substituted for a high school diploma.
Additional Requirements
Knowledge of agency policies, procedures, rules, regulations and program services.
Knowledge of federal and state laws, policies, procedures, rules and regulations related to the specific administrative function.
Knowledge of governmental fiscal and personnel procedures, practices, and policies.
Knowledge of modern office practices, procedures, and equipment.
Ability to coordinate diverse administrative functions.
Ability to communicate effectively.
Essential Position that is under general supervision; work reviewed by the supervisor daily; annually scheduled performance reviews.
Works under the Director of Youth Grievance and Family Support to handle all affairs of the department.
Works closely with the Director of Youth Grievance and Family Support to plan, deliver, and coordinate a variety of functions.
Works effectively under general supervision having scheduled performance reviews (EPM) in accordance with agency policy and other quality assurance checks.
Must be extremely organized with excellent written and oral communication skills.
Employees may have direct and indirect contact with juveniles in correctional settings.
This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.
Note : If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position. Salary may vary depending on experience and qualifications. Candidates must present documentation of their attainment of a college degree(s) at the time of the interview.
Documentation must be an official or unofficial copy of the college transcript or a Letter of Verification of Degree from the institution’s Registrar’s Office. If the candidate selected for the position provided an unofficial copy, it must be replaced with an official copy on or before the HR processing date.
Preferred Qualifications
PREFERRED AGENCY REQUIREMENTS:
A bachelor’s degree and at least one (1) year of clerical, administrative, or office management experience; or high school graduation and five (5) years of clerical, administrative, or office management experience.
Additional Comments
The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:
- Public Service Loan Forgiveness Program
- Employee Assistance Program (EAP)
- Health, dental, and life insurance
- 15 days annual (vacation) leave per year
- 15 days of sick leave per year
- 13 paid holidays
- State retirement plans and deferred compensation programs
- Discount Programs such as TicketatWork and WeSave
Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.
You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver’s license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.
