Solomon Page Looking for Executive Assistant – Multi-Billion Dollar Private Equity Firm at New York, NY Full Time

Multi-Billion Dollar Private Equity Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to join its growing team. This position is an add to staff as the firm is incredibly busy and growing tremendously and this person will be assigned to a specific team, which will most likely include a Partner, Vice President and 1-2 Associates (approx. 4p total). Candidates must have a minimum of 5-10+ years of applicable high-level executive administrative experience supporting a team (not just 1:1) within financial services (this is required; ideally mid-sized private equity firm or hedge fund) and a Bachelor’s degree is also required. Ideally looking for a “best athlete.” He/She should be a team player, extremely organized and detail-oriented, polished, personable, proactive, forward thinking, versatile, possess excellent communication skills (both verbal and written), and be accustomed to working in a fast-paced, ever-changing environment. Must also have exceptional calendar management and travel coordination skills. This is a fantastic opportunity at a well-regarded, highly successful Private Equity Firm with an AMAZING company culture! Only the best of the best should apply!!

Salary depends on experience (100-130k base) plus generous discretionary bonus eligibility, 100% 401k match, 100% company paid medical/dental, commercial kitchen with chef (free breakfast and lunch), gym onsite with trainer, carry interest program, etc.

Hours are 9:00am-6:00pm, with flexibility. Rotating hybrid work schedule. (For example, in office Monday-Friday one week, and then in office Monday-Wednesday and remote Thursday/Friday the following week).

Responsibilities:

• Provide high-level executive administrative support to a busy team, which will most likely include one Partner, one Vice President, and 1-2 Associates (approx. 4p total).
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars. Proactively monitor teams’ workflow and calendars and take action to resolve conflicts or improve efficiency.
• Coordinate and monitor complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, dining reservations, etc.
• Prepare, process, and submit expense reports in a timely manner, ensuring that deadlines are met, and policies and procedures are followed.
• Field and respond to callers. Draft, type, and edit emails and correspondence.
• Prepare and/or edit presentations using PowerPoint or similar software tools, ensuring that the finished product is error-free and consistent with established style preferences and guidelines of the Firm.
• Support data collection and management required by team, including helping to maintain team files and related information and accurately updating and maintaining key databases.
• Provide coverage to the other assistants as needed, evidencing seamless coordination with others and a very team-oriented style.
• Assist with ad hoc projects, as necessary/required.

Requirements/Qualifications:

• Minimum 5-10+ years of applicable high-level executive administrative experience supporting a team (not just 1:1) within financial services (REQUIRED), ideally mid-sized private equity firm or hedge fund.
• Demonstrated success in an equivalent role supporting a team of senior professionals in a fast-paced, professional services business.
• Bachelor’s degree is required.
• Excellent verbal and written communication skills, conveying appropriate quality/quantity of information to respond to a variety of requests and activities.
• High level of calm and organization necessary in a very active multitasking role.
• Must be highly organized, accurate, and discreet when gathering/organizing/communicating information.
• Proactively takes initiative to resolve conflicts or improve team member work efficiency.
• Demonstrated ability to work effectively with limited supervision and to follow directions and established protocols.
• Strong team player, and highly responsive to requests regardless of where they come from in the organization.
• Skilled at building successful relationships and identifying key contacts.
• Flexible, confident, approachable, and personable style.
• Effective at proactively, professionally, and candidly providing advice/ideas/feedback aimed at improving things.
• Strong computer skills, including well-developed experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to maximize effectiveness in role.
• Able to conduct Internet research as needed.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

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