Sofia: Remote Staffing for Real Estate Looking for Administrative Assistant (Remote) at Philippines Full Time

We are currently seeking a proactive and organized Remote Administrative Assistant to join our team. This role is pivotal in providing crucial administrative support, contributing to the smooth functioning of day-to-day operations. This position offers a permanent work-from-home setup with flexible working hours (Monday to Friday – 8 – 4 pm PT), allowing you to excel in a dynamic environment.

Responsibilities

• Schedule Management: Coordinate and manage schedules, appointments, and virtual meetings for team members
• Communication Handling: Act as a central point of contact, handling emails, phone calls, and other forms of communication on behalf of the agency
• Document Organization: Maintain and organize digital files, ensuring easy access and retrieval of important documents
• Meeting Coordination: Facilitate virtual meetings, including setting up conference calls, video conferences, and distributing relevant documents
• Travel Arrangements: Assist in making travel arrangements and accommodations for team members, if necessary
• Expense Tracking: Monitor and track expenses, processing reimbursements in accordance with agency policies
• General Administrative Support: Provide overall support to team members, including handling mail, ordering office supplies, and performing other administrative tasks as needed

Requirements

• Experience: Minimum of 2 years of experience in administrative roles, preferably in a remote or virtual work setting
• Organizational Skills: Excellent organizational and multitasking abilities, with a keen eye for detail
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders
• Tech Proficiency: Proficient in using office software and virtual collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom, etc.)
• Proactivity: A proactive approach to identifying and addressing administrative needs before they arise
• Adaptability: Ability to work independently in a remote environment and adapt to changing priorities
• Problem-Solving: Effective problem-solving skills to address day-to-day challenges and streamline processes

Benefits

• Above-market salary package reflective of your skills and experience
• Permanent work-from-home setup providing flexibility and work-life balance
• Positive and supportive working environment fostering professional growth
• No micromanagement – we trust you to excel in your role
• Opportunities for career advancement within a dynamic and expanding company

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