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The Job
Executive Assistant provides administrative support to respective Vice President/Senior Vice President and department.
You Will
Provides administrative support as required by the respective Vice President/Senior Vice President and related team members, including but not limited to, answering telephones; maintaining calendars; coordinating travel arrangements, preparing and submitting expense reports; screening and organizing mail and other communications.
Prepares and distributes all necessary reports and documents from the respective executive and related team members, as directed.
Schedules, coordinates, and prepares for regular team meetings and other recurring or ad-hoc meetings. Responsibilities include agenda preparation, meeting material preparation and distribution, room set up, and general logistics to ensure a smooth participation experience.
Records and prepares minutes of meetings as requested.
Composes clear, accurate, and concise letters, reports, and other correspondence. May include Board documents and communications.
Manages records by filing and maintaining documents. Maintains privacy and confidentiality of all materials—electronic and hardcopy.
Maintains department supplies inventory.
Provides general administrative assistance as needed.
Manages department invoicing by processing, filing and maintaining documents.
Works collaboratively with related departments.
Contributes to team effort by accomplishing related results as needed.
Actively support the achievement of SCAN’s Vision and Goals.
Other duties as assigned.
Your Qualifications
3-5 years of relevant Executive Assistant experience
Strong interpersonal skills, including excellent written and verbal communication skills.
Strong organizational skills.
Ability to handle multiple tasks simultaneously and work independently with minimal supervision.
Ability to manage and maintain confidential information.
What’s in it for you?
We’re always looking for talented people to join our team! Qualified applicants are encouraged to apply now!
At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.
SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.
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