Saudi Austrian Entertainment Company Looking for Office Manager & Assistant at مكة جدة السعودية Full Time

The Saudi Austrian Entertainment Company (SAEC) is a young Saudi company comprised of a vibrant team that is driven by passion, creativity, business drive, and love for motorsports. Here at the Saudi Austrian Entertainment Company, we focus on spreading unique entertainment and performances, sporting facilities such as bike parks, and high-quality merchandise. Our clients include Red Bull, F1 Saudi Arabian Grand Prix, Dakar Rally, Saudi Esports Federation, Blink Experience, Sela, and more!

We are looking for the best talent to join our SAEC family and have the opportunity to work with global and local market leaders in the sports, events, and entertainment industry. Each team member at SAEC has a dynamic function and plays a vital role in advancing our business. As a valued member of the SAEC team, you will not be treated as a number, instead, you will be a family member that will grow with the company.

The Role

You Will Be Responsible For

• Receiving and screening incoming calls and emails and determining priorities.
• Performing project-based work as assigned.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Taking meeting minutes, ready to be shared externally, when needed
• Maintaining files, database, and documents up to date, organised in the server
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Developing and communicating internal guidelines and best practices with respect to your overall responsibilities.
• Completing vendor registration forms and ensuring deadlines for agreements and contracts are met.
• Liaising with third-party suppliers and/or vendors.
• Managing and maintaining executives’ schedules and appointments.
• Coordinating travel itineraries and making travel arrangements.
• Arranging and coordinating meetings and events.
• Completing follow-ups and needed communications to meet deadlines and deliverables.
• All general office administration functions and ensuring the smooth running of the office.
• Acting as the main point of contact for any general office related concern.
• Supporting with creating marketing material, for online and offline channels when needed
• Overseeing and maintain social media presence (Instagram & LinkedIn) along with leadership
• Offering support on events operations and activations (E.g. on-site Red Bull Activation setup support)

Ideal Profile

• You have at least 1 year experience within a Admin Assistant, Office Manager or Executive Assistant / Personal Assistant role, ideally within the Retail, Media & Entertainment and Professional Services industry.
• You are organised and have good interpersonal skills.
• You can work with minimal supervision and multi-task effectively.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Experience within Calendar Management, Vendor Management, Travel Management, Event Management, would be a strong advantage.
• You pay strong attention to detail and deliver work that is of a high standard
• You are adaptable and thrive in changing environments
• You are highly goal driven and work well in fast paced environments

What’s on Offer?

• Great work culture
• Opportunities for career growth & development
• Attractive compensation package