Red Carrot Looking for Scheduler – Administrative Assistant at Miami, FL Full Time

Red Carrot is seeking a Scheduler and Administrative Assistant to join a team to support our federal government client. This assistant must be capable of providing all-encompassing administrative support, staff scheduling, and managing day-to-day administrative affairs efficiently. This is a hybrid position. Located in Miami, Virginia, Maryland, or DC.

Responsibilities

• Manage the day-to-day administrative requirements of the team
• Maintain calendar, including scheduling daily appointments and de-conflicting appointments whenever necessary
• Coordinate administrative tasks, and oversee designated administrative operations
• Accurately enter information into databases/tracking systems
• Verifying the availability of in-house and external participants for planned meetings
• Send out reminders of scheduled meetings
• Reschedule or cancel meetings in a timely manner, noting the reason for cancellation
• Manage and confirm travel bookings and arrangements
• Keep stakeholders informed of project timelines and associated deadlines
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
• Prepare agendas, presentation materials, meeting requests, and meeting minutes
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
• Compile input for and draft/organize a variety of reports
• Maintain stakeholder email and distribution lists
• Ensure effective document management
• Maintain templates and resources for operations
• Fully coordinate interviews, meetings, panels, etc. maintaining effective communication with the appropriate staff and with external stakeholders
• Establish and maintain effective and appropriate working relationships

Qualifications

• Bachelor’s degree or equivalent experience
• 4+ years of experience as an Administrative Assistant
• Experience providing administrative assistance to senior leadership
• Demonstrated a high level of proficiency in MS Word, Excel, PowerPoint, and Outlook
• Work independently to complete tasks and/or work products with conceptual guidance
• Work on and prioritize multiple assignments throughout the workday
• Proactively identify assignments
• Produce work products that require minimal revision
• Effectively communicate in written and oral formats; able to respond in a timely manner to requests for information
• Demonstrate the ability to manage multiple priorities within a fast-paced environment
• Be proactive in seeking solutions to problems relating to scheduling/calendar issues and other tasks that present competing priorities

Employee Benefits

• Top-tier medical, dental, vision, and life insurance coverage
• 401(k) plan with company matching and profit-sharing
• Paid time off and Federal Holidays
• Tuition reimbursement for professional training

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