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Position Overview:Manages the HR function for the organization. Works with leadership and managers to develop and promote human resources strategies for the organization. Oversees programs administered by HR, such as HRIS, Health/Welfare Benefits, liaison with payroll, retention and/or compensation. Responds to escalated HR personnel issues. Ensures organization is in compliance with regulatory requirements within the HR function.
Specific Responsibilities:
* Manages the day-today activities of the HR staff to ensure compliance and employee satisfaction.
* Recruits, hires, trains, and retains HR professionals.
* Benefits:
o Follows Family Medical Leave Act, educates employees and processes all paperwork.
o Leads the design of health/welfare plans and open enrollment process
o Works closely with Finance to maintain compliance with annual budgets for healthcare
o Educates, coordinates and enrolls all employees in health insurance programs
o Ensures that invoices are reviewed and processed in a timely fashion.
* Employee Relations:
o Guides managers through and participates in performance counseling as necessary.
o Handles employee relations, complaints, and investigates issues as needed-adhering to facility’s policies and procedures.
* Performance Management:
o Develop and maintain written job descriptions and performance appraisals for each position.
o Responsible for the evaluation of all aspects of the performance management program to ensure high quality and efficiency
o Ensures that performance evaluations are conducted for each employee and that salaries are adjusted in a manner that ties in with the evaluation.
* Staffing/Talent Acquisition:
o Assist in the recruitment, selection and training of employees.
o May screen applications, arrange interviews and check references and backgrounds on new hires.
o Review all requests from department managers for new or replacement personnel to ensure compliance with company and department budget
o Provide verification of employment and appropriate background checks when requested
o Ensures that paperwork is processed for all newly hired personnel and change of status data.
o Orient new personnel to facility and explain policies, procedures as outlined in the Personnel Handbook
* Compensation:
o Participate in annual salary, wage and benefit surveys.
o Ensures that salaries are competitive with organizations in the healthcare industry, using revenue, number of employees, and location as relevant data points.
* Administration:
o Ensures that accurate, up to date files on each employee are maintained
o Ensures that unemployment paperwork is processed on a timely basis
o Maintains records on all employee accidents and maintains up to date OSHA records.
o Report Worker’s Compensation claims to the insurance company and provide continual follow up.
o Ensure that hiring and discharge procedures are in compliance with established policies and procedures
o Design personnel forms and direct the maintenance of all personnel records.
o Maintain records of informal warnings, performance counselling and other disciplinary actions on employees.
o Ensure that appropriate training records are maintained for staff personnel.
o Participate in developing policies and procedures and review annually.
* Assist in the payroll procedure. Assure that the facility is in compliance with current federal and state employment regulations regarding wages, overtime, work hours, workers/unemployment compensation.
* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience:
* Bachelor’s degree in human resources, business, or other relevant discipline
* HR Certification
* Thorough knowledge of the laws, regulations and guidelines concerning personnel
administration in a healthcare facility.
* Working knowledge of multiple human resource disciplines, including compensation, organizational development, employee relations, performance management, and federal and state respective employment laws.
* Excellent verbal and written communication skills
* Proficient with Microsoft Office
Competencies:
* Impact and Influence: Works effectively with and through others including those whom there is no formal authority over.
* Customer Service: Demonstrates concern for meeting internal and external customer’s needs in a manner that provides satisfaction for the customer within the resources that can be made available.
* Integrity: Uphold personal and professional ethics and values, taking into account the values of the organization and respecting the culture, beliefs and abilities of individuals.
* Professional Knowledge: Demonstrates a proficient level of professional and/or knowledge of human resources and keep current with developments and trends. Knowledge and ability to use applicable technology to meet work needs.
* Planning: Develops realistic plans, set goals, aligns plans and company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others.
Work Environment:This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The noise level in the work environment is usually moderate.
Physical Demands:While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
Travel:Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
