Rapport International Looking for Virtual Assistant at Sudbury, MA Full Time

Location: Remote

Reports to: President & Marketing Manager

Summary Of Position

The Virtual Assistant supports the President and Marketing Manager and acts as a team player for whom no task is too small or too large if it comes to the company’s success. They are willing to act with minimal instruction and take initiative to keep the organization running smoothly and growing.

This position is fully remote.

Essential Duties & Responsibilities

• Email management – making sure important messages receive attention and follow-up
• Communicates with staff to keep team informed and aligned
• Manage, organize and back up digital and hard-copy files and systematize process
• Maintain and utilize the HubSpot CRM database and marketing tools
• Maintain and utilize Apollo.ai, LinkedIn Navigator and other sales tools
• Maintaining PR database – pitching, tracking, and follow-up for podcast guest spots, speaking opportunities and other PR activities.
• Organize, coordinate, plan, and facilitate events such as conferences, webinars and shows.
• Creates presentation documents and power-point presentations decks.
• Special Projects -such as researching potential clients, new technology, prospect lists, data entry, etc.
• Manage multiple projects and priorities simultaneously in a fast-paced environment with the ability to deliver by deadline
• Administrative support and special projects across divisions – executive, marketing and sales
• Create and interpret a variety of reports and analytics.
• Provide exceptional customer experience to all – internally and externally
• Monday-Friday, Dedicated hours – US EST hours
• Participate in weekly meetings

Requirements

• Proven work experience in a similar role
• Familiarity with HubSpot and Apollo preferred
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and ability to learn new programs and technologies quickly
• Ability to meet deadlines
• Must be VERY organized and detail oriented
• A team player
• A passion for learning about our industry, cultures, and languages

Job Posted by ApplicantPro