PTS Advance Looking for Document Control Administrative Assistant at Ferndale, WA Full Time

PTS Advance has an immediate need for a Document Control Administrative Assistant at our clients site in Ferndale, Washington. This position provides clerical support to Project Engineering staff, and other departments as requested. Position works a 40-hour work week on site. LOCAL CANDIDATES ONLY.

Essential Duties & Responsibilities

• Administers lifecycle of site procedures from initiation through modification and retirement/disposition.
• Manages metadata of site procedures in MS Access Program
• Runs quarterly status reports and distributes to document owners
• Maintains SAP Database with equipment documents and data
• Distributes requests received in the department inbox
• Processes Management of Change forms
• Scans and files documents in appropriate electronic repository
• Maintain all documents according to records retention policy
• Sends documents via certified mail using in-house mailing equipment
• Preserves reports and receipts in electronic repository
• Manages retention of electronic records and hard copy records stored on and off-site
• Prints charts and drawings on large format plotter
• Other duties as assigned

Basic/Required Skills

• Proficiency in all MS Office applications.
• Strong organizational skills, self-motivated and decisive – must be detailed oriented
• Ability to work independently and with a variety of personalities.
• Ability to multi-task and prioritize requests
• Strong communication skills; both verbal and written.

Preferred Skills

• 3 – 5 years’ experience with records retention.
• Experience document control systems.
• An understanding of equipment documentation.
• Knowledge of Microsoft Access and SAP – Document Management System an asset.
• Experience in an engineering or refinery environment a plus.

WORKING ENVIRONMENT/PHYSICAL DEMANDS

• Walk and carry to drawings to engineering trailers
• Ability to lift 20 lb. document boxes and stack

Safety Certification and Training Requirements

Other

Must pass a drug test and background check

Have the ability to obtain a TWIC Card (Transportation Workers Identification card)

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