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Our client, a Multinational Toy
Manufacturer, is looking to hire an Executive Assistant to join their team in El Segundo, CA!
**This opening is a 6 month contract position, with the opportunity for extension or conversion*
What You Will Be Doing:
· Manage a busy schedule, calendar, and correspondence for the SVP/Controller (SVP), two VPs, and respective teams. The SVP and leadership team have multiple meetings, and extensive communication with direct reports, staff, colleagues, and external providers in various time zones globally. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
· Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller department’s ability to effectively lead the organization, including: assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
· Prioritize executive’s schedule and needs based on knowledge of needs & priorities. Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature.
· Anticipate, actively manage, and execute the SVP and departmental business needs. Act as a “gatekeeper” and “gateway” role, proving a bridge for smooth communication between the SVP and the leadership team and demonstrate ability to maintain credibility, trust and support.
Required Skills & Experience:
· 7+ years administrative experience supporting at the senior executive level.
· Strong verbal and written communication skills.
· Experience working with international and domestic teams, multiple time zones and multiple languages.
· Experience supporting Financial Executives
