Montclair State University Looking for Program Associate, Teacher Education at Montclair, NJ Full Time

Job Number: R1002798

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the “My Experience” section of your application.

Job Description

SUMMARY:

Reporting to the Directors of Teacher Education Admissions, Recruitment, and Diversity and the Director of Teacher Education Advisement and Retention in the Center of Pedagogy, the Program Associate is responsible for activities that support both offices for student services in the Center of Pedagogy. The Program Associate, Teacher Education is responsible for reception of visitors, telephone screening; preparing correspondence, providing administrative support for teacher education program offices; helping organize special events and programs sponsored by these departments as well as the entire Center of Pedagogy.

PRINCIPAL DUTIES AND RESPONSIBILITIES:  

• Performs basic professional functions using established policies, procedures, precedents and guidelines; coordinates purchasing, submits work orders; and maintains essential records and files.
• Assisting visitors to the Center of Pedagogy, by directing inquiries, prospective, and current students to the appropriate student services office throughout the College and the University.
• Provide administrative support with departmental software (ex. Slate, Navigate, and Banner).
• Provide administrative assistance to the Red Hawks Rising Teacher Academy Program(s).
• Provide data management for the Teacher Education Admission, Recruitment and Diversity and the Teacher Education Advisement and Retention Offices.
• Assist with oversight and supervision of student assistants. Providing administrative support, training and development of student assistants.
• Receive and process annual scholarship applications. Review applications for completion and prepare for review by the Director of Teacher Education Advisement and Retention. Maintain a list of applicants for Director’s review.
• Responsible for departmental materials for admissions and advising. Assist in creating, producing, and distributing promotional materials (mailings, presentations, office, etc.).
• Assist in disseminating information to campus partners, external partners, and students (current and prospective).
• Assist in the organization and logistics of admissions and advising events (recruitment events, new student orientations, etc.).
• Update admitted student test scores, provisions and other data in Banner and make necessary changes to reflect any change in status, as requested.
• Generate student satisfaction reports in Qualtrics.
• Provide support with university, state and federal reporting; verify certification lists
• Maintain bulletin boards and post pertinent flyers.
• Maintain essential and confidential records, reports, files, test scores, in accordance with federal and state regulations.
• Manage the Admissions and Advising Office Google Calendars.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS: 

REQUIRED:  

• Bachelor’s degree from an accredited college or university.
• A minimum of one year of professional experience in an institution of higher education or in education, or other field that is directly related to the functions of the position.
• Ability to work effectively within a complex, fast-paced office environment and successfully prioritize multiple duties.
• Outstanding customer service skills and ability to work effectively with multiple staff members, students, faculty, administrators and offices around campus.
• Strong interpersonal, organizational, and communication skills and be able to render and help foster an excellent customer service environment.
• Proficiency in Microsoft Office Suite (Word, Access, Excel, and PowerPoint), Zoom, and other communication technologies.
• Demonstrated personal and professional commitment to valuing diversity and contributing to an inclusive working and learning environment.

PREFERRED: 

• Experience with Google Drive, Canvas, Banner, Degree Works, Navigate (EAB), Slate, and/or Workday.
• Master’s degree in a field related to the position to be filled may be substituted for one year of the required experience.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Department
Center of Pedagogy/Associate Director

Position Type
Professional – Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources’ Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/