Milo’s Tea Looking for Executive Assistant (Office of the CEO) in Bessemer AL Full Time

Overview

Milo’s Tea Company is one of the fastest growing beverage companies in the US. Our culture and operations are built on the belief that we can make a difference in the world. That’s why we put People First and strive to continually reduce our environmental impact on the planet. We leverage our world class operations and decades-long distribution partnerships to grow the footprint of our core products and create new, innovative beverage products.

• We are the #1 and fastest growing brand in the Refrigerated Tea Category in the nation.
• Our core mission is that we put people and the planet first and by doing this, it will be good for our business.
• We are committed to unlocking the personal genius of every associate and have a strong focus on growth and learning.
• Our Company is women-led (our Executive Team is 57% female) and strongly committed to Diversity, Inclusion and Belonging.
• We are committed to annual charitable giving by delivering upon our 1% profit pledge.
• We are Platinum Certified in Zero Waste Manufacturing; recycling, reducing, and reusing 95% of waste at all facilities.

Being a part of the Milo’s TEAm, you’ll get to collaborate with a group of passionate and high-performing people, where everyone feels empowered to do their best work and feels good about the work they’re doing.

And as a “People First” company, Milo’s is committed to the success and well-being of our associates, customers, and fans, no matter their gender, race or creed. Some of the great things offered that reflect our commitment include:

• Competitive salary with bonus opportunities for various roles
• 100% paid medical insurance for our associates and their families
• Free Mental Health, Financial Wellness, and Legal Counseling benefits
• 401K with a company match
• Company paid Life Insurance
• Tuition reimbursement assistance
• Continuous learning opportunities through various platforms and resources
• A robust parental leave program
• Care Relief Fund to help Associates in need
• Associate Assistance Program
• Paid volunteer time

Responsibilities

The Executive Assistant performs confidential, clerical, and administrative functions. They will coordinate a widely varied set of tasks that support the entire TEAm.

Responsibilities:

• Complete a broad variety of administrative tasks with a high level of professionalism including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Handle all company correspondence, documents, and meetings as confidential.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Department Head to effectively lead the department.
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
• Perform advanced administrative tasks including preparing communications, expense reports, making reservations for travel, arranging detailed plans and meeting agendas.
• Attend TEAm meetings and prepare summaries as needed.
• Complete special projects by establishing objectives, determining priorities, monitoring progress and problem solving.
• Manage company milestone and recognition program.
• Provide backup within department as needed.
• Serve as a Strategic Planning auditor by attending all quarterly and annual meetings to prepare Department Metrics and monitor progress.
• Maintain Department SharePoint sites and be an Office 365 Champion.
• Upholds and participates in all Corporate Responsibility programming including recycling, social advocacy and MMAD volunteering opportunities.
• Invest in and is an example of Milo’s Responsibility commitment which includes environmental, social, and corporate governance components.
• This position has food safety responsibilities.
• Other duties as assigned.

Supervisory: This position does not currently have supervisory responsibilities.

Qualifications

• All applicants must have a B.A. or B.S. degree; or a minimum of 5-7 years related experience andor training; or equivalent combination of education and experience.
• Ability to read and interpret reports and correspondence.
• Must have excellent spelling and grammar; excellent phone skills, meet deadlines; proof one’s own work.
• To perform this job successfully, an individual should be proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).